Administrative Manager Associate
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
Basic Function and Responsibilities
The Administrative Manager Associate of the Cutaneous Surgery and Oncology (MOHS) Ambulatory Care Unit (ACU) reports to the Medical Specialties Administrative Director of Ambulatory Care Services (ACS), and partners with the Medical Director and the Nurse Supervisor for overall performance and management of the Cutaneous Surgery and Oncology (MOHS) ACU.
This position has dedicated effort to provide administrative leadership and operations management to the Cutaneous Surgery and Oncology (MOHS) ACU which is a moderately sized, complex outpatient clinic. Additionally, dedicated effort will be provided to guide, implement and support service line operational initiatives at Michigan Medicine.
Responsibilities*
Essential Functions
Care Delivery
Implementation of clinical care model, guidelines and standards of care at ACU level
Implementation of provider deployment
Identification non-provider staff complement at the clinic/ACU
Review visit/productivity data to identify potential revisions to the staffing model
Oversee and regularly analyze clinic workflow optimization including referral management, scheduling, check-in, MA workflow, staff interface with providers, check-out, and call activity
Pilot new care models to support UMMG goals in striving to achieve value-based care delivery to populations.
ACU Operations
Supervision and direction given to operational administrative and clinical staff and engagement in their professional development
Oversees the day-to-day operations of the ACU
Ensures regulatory compliance with CMS, JC, CAP, and other regulatory agencies as applicable
Leads onboarding of new providers and support staff into the clinic
Handles hiring/discipline and firing of clinical support and admin staff in their respective clinic
Evaluates clinical support and admin staff in collaboration with the triad leadership team
Provides feedback on operational issues involving providers in the ACU
Manages routine clinic operations (e.g., scheduling, billing, referral management, etc.)
Provides feedback/supervision/support/performance evaluation of assigned ACU staff
Develop and oversee efforts to recognize and incentivize staff excellence
Identify opportunities for quality improvement, and carry forward quality improvement, in all areas of ACU operations
Collaboration with Centralized Support Services
Collaborate with IT for required support services at the ACU level
Works regularly with support services functions to ensure operational goals are met
Space Management
Monitor and allocate space utilization within the ACUs
Identify improvements for ambulatory facilities, including construction or renovation of structures and purchase of major equipment
Patient Care
Develop and oversee policies to ensure patient satisfaction including analysis of patient and family feedback and corresponding action plan development and implementation
Address and follow-through with patient/family feedback and complaints including implementation and ongoing evaluation of appropriate process improvements
Oversee policies to ensure safety within the ACU (including physical structure, staff emergency readiness, etc.)
Collaborate with the Medical Director and Nurse Supervisor to review incident reports and ensure appropriate follow-up
Collaborate with the Medical Director to establish and enforce ACU provider on-boarding policies (ensure adequacy of resources including rooms, schedule and staff including proper orientation to clinic)
Clinical Performance
Establish performance goals with ACU in alignment with Medical Specialties goals
Partner with the Medical Director to ensure clinical provider scheduling is consistent with ACS operational principles
Resolves clinical and operational problems at the ACU level
Operational and Financial Performance
Communicate performance metrics regularly to provider and staff in the clinics
Monitor operational and financial performance metrics at the ACU level
In collaboration with triad leadership, establish ACU level financial plan for upcoming year
Prepare, monitor, and manage billing and other fiscal activities including the monitoring of charges and collections, and initiate corrective action where needed
Core Responsibilities
Regularly review ACU processes to ensure on-going compliance with institutional goals, objectives, policies, standards and guidelines.
Evaluates supporting function operations, identifying areas for improvement
Identify, communicate, share, and present operational, performance, and financial metrics and best practices to providers, staff, and leadership
Represent ACS on committees
Attend and provide leadership within the ACU Leadership and Site Leadership Meetings
Foster collaborative environment by nurturing team-based care in a positive collegial and professional manner
Develop and communicate interpretation of Michigan Medicine/ACS policies to staff, faculty, and outside agencies/groups as needed
Participate actively and provide data, action planning and other administrative leadership to the weekly and monthly meetings
Engage operations oversight role over additional ACUs to support effective service line engagement across the enterprise
Required Qualifications*
Bachelor's Degree
1 to 3 years supervisory experience
Demonstrated ability to facilitate teamwork necessary to leverage day-to-day operations.
Demonstrated effective communication, interpersonal and conflict management skills.
Demonstrated skill in change management
Desired Qualifications*
Prior management/supervisory experience is preferred.
Knowledge of the University of Michigan policies and procedures.
One or more years' experience in ambulatory care.
One or more years' experience in Dermatology
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
280744
Working Title
Administrative Manager Associate
Job Title
Admin Manager Assoc Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Um Hospital
Department
MM Dermatology-Tech
Posting Begin/End Date
7/28/2026 - 8/04/2026
Career Interest
Healthcare Admin & Support
Apply Now
