Executive Administrative Assistant

JPMorgan Chase • Palo Alto, CA • 2h ago

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with a global leader, managing a demanding and dynamic calendar and international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives' time. You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications.

Job responsibilities:

Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.

Manage complex calendar for Senior Executive in a fast paced and dynamic environment.

Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.

Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.

Arrange and maintain complex travel plans and itineraries for both international and domestic travel

Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities and skills:

A minimum of 3 years of experience supporting executive level leadership

Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization

Strong interpersonal, presentation and communication skills

Exceptional international travel planning skills and knowledge

Strong personal leadership, ability to work independently and effectively in a demanding, changing environment

Strong depth of JP Morgan institutional knowledge

Fluency in planning complex market visits

Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teems

Background in supporting revenue producers in a financial services environment

Willing to work outside business hours as business needs require

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

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