Job Title: ReceptionistJob Description
The Receptionist provides front-office support and administrative assistance in a design engineering and construction environment. This role supports the human resources function and broader office operations by managing incoming calls, handling purchase orders and invoices, maintaining accurate records and logs, and facilitating day-to-day interactions with internal teams and external customers.
Responsibilities
Answer all incoming phone calls in a professional and courteous manner and direct callers to the appropriate departments or individuals.
Assign purchase order numbers for all purchases and place orders as needed, ensuring accuracy and completeness of information.
Review purchase orders and invoices to identify and resolve any discrepancies before processing.
Perform filing and maintain organized physical and electronic records for easy retrieval and audit purposes.
Interact daily with internal teams, including sales, engineering, shipping, and accounting, to support smooth communication and workflow.
Provide responsive and professional service to external customers, including vendors and clients, as part of front-office operations.
Break down shop packages and prepare, organize, and make copies for production teams to ensure they receive complete and accurate documentation.
Accept job applications in person or by mail and maintain a detailed log of all applications received.
Input mailed invoices into Stampli or similar systems with high accuracy, paying close attention to fractions and decimal-based data.
Support the HR function with general administrative tasks and documentation as requested.
Essential Skills
Working knowledge of Microsoft Office, specifically Word and Excel.
Strong data entry skills with at least 2 years of experience entering and managing data.
Proficiency with ten-key for numerical data entry.
Basic math knowledge with strong comfort working with fractions and decimals.
English language proficiency in both speaking and writing.
Ability to accurately review and verify purchase orders and invoices.
Attention to detail and accuracy when handling numerical and financial information.
Additional Skills & Qualifications
Self-motivated with the ability to take initiative and work independently.
Strong organizational skills and the ability to maintain orderly records and filing systems.
Experience working in an office environment supporting engineering, construction, or similar technical teams is beneficial.
Comfort interacting with multiple departments and external customers in a professional manner.
Ability to manage multiple tasks simultaneously while maintaining accuracy and professionalism.
Work Environment
The role is based in a design engineering and construction office environment. The Receptionist works in a shared office area similar to an open pit setting alongside a team of engineers and other office staff. The work is primarily performed at a desk using computers and office equipment, with regular interaction across departments such as sales, engineering, shipping, accounting, and human resources. The environment is collaborative and fast-paced, requiring consistent attention to detail and clear communication.
Job Type & Location
This is a Contract to Hire position based out of Fernley, NV.
Pay and Benefits
The pay range for this position is $16.75 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Fernley,NV.
Application Deadline
This position is anticipated to close on Aug 13, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
