Accounts Payable Specialist

Aston Carter • Jacksonville, FL • 4h ago

Job Title: Accounts Payable Specialist

Job Description

As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will reconcile and post accounts payable batches within the accounting platform and process field service expense reports by printing, reviewing, reconciling, allocating to job costs, and entering into the accounting system.

Responsibilities

Audit vendor invoices and verify against purchase orders and packing slips.

Investigate discrepancies and enter approved vouchers into the accounting system.

Reconcile and post accounts payable batches within the accounting platform.

Process field service expense reports and allocate to job costs.

Manage purchase order line items for vendor shipments delivered directly to customers.

Reconcile weekly UPS invoices and record in the accounting system.

Handle the monthly American Express statement and allocate to job costs.

Review and process LTL freight invoices, including internal and intercompany charges.

Process utility invoices for multiple sites and enter into the accounting system.

Provide transactional support to purchasing department staff as needed.

Print accounts payable checks and obtain required authorized signatures.

Maintain and replenish the petty cash fund as necessary.

Process new customer credit applications for Controller review and approval.

Organize and maintain customer documentation, including credit applications, W-9 forms, and sales tax certificates.

Create job entries in the expense tracking system for accurate job cost allocation.

Upload shipping documentation to the centralized multi-site tracking system.

Prepare, process, and post progress billings in the accounting system.

Collect, attach, and scan packing slips to customer invoices for accounts receivable.

Apply and post customer payments to both the accounting system and the bank.

Support month-end and year-end closing activities as requested.

Essential Skills

Proficiency in accounts payable and invoice processing.

Strong understanding of purchase orders and reconciliation processes.

Experience in handling accounts payable tasks and payable management.

Additional Skills & Qualifications

Detail-oriented with strong organizational skills.

Work Environment

You will be part of a team of four, including a manager, working in the office five days a week.

Job Type & Location

This is a Contract position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Jul 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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