Job Title: Manager of Operations Support
Job Description
The Manager of Operations Support leads a team responsible for delivering exceptional customer service to external clients and internal corporate and field office teams. This role oversees the management and collection of customer accounts, ensures operational excellence in invoicing and collections, and serves as a key escalation point for complex team, office, and account issues. The Manager focuses heavily on developing team members, building strong customer and internal relationships, and adapting to evolving business needs while maintaining a high level of professionalism and accountability.
Responsibilities
Lead and manage the day-to-day operations of assigned customer accounts, ensuring timely and accurate invoicing, collections, and overall account management.
Provide the highest level of customer service to external customers and internal corporate and field office employees, resolving issues promptly and professionally.
Serve as the primary escalation point and support liaison for team, field office, and customer-related issues, ensuring effective resolution and communication.
Oversee the technical and professional development of team members, providing daily feedback, coaching, and guidance to support their growth.
Conduct quarterly performance evaluations for team members and use the results to create development plans and address performance gaps.
Act as a support liaison for field offices by addressing operational and accounting questions related to customer accounts.
Ensure thorough management of customer accounts, including monitoring outstanding balances, coordinating collections activities, and working directly with clients to resolve discrepancies or disputes.
Build and maintain strong relationships with customers, field offices, and internal stakeholders to support long-term account stability and satisfaction.
Promote and foster a team-oriented environment that is fair, open, honest, humble, and competitive, encouraging collaboration and high performance.
Hold team members, peers, and supervisors accountable for commitments, performance standards, and adherence to policies and procedures.
Apply strong decision-making and problem-solving skills to analyze operational issues and implement effective solutions.
Utilize finance, accounting, and operations analysis skills to identify trends, improve processes, and support sound business decisions.
Manage workload distribution across the team by evaluating priorities, balancing individual and team responsibilities, and ensuring deadlines are met.
Identify areas for improvement in team performance and operational processes, and implement changes to enhance efficiency and service quality.
Employ effective communication practices to deliver clear, consistent messages to team members, customers, and internal partners.
Support project management efforts related to operations support, ensuring tasks are completed on time and aligned with business objectives.
Demonstrate professionalism and adaptability in response to changes in the workplace, including evolving processes, systems, and business needs.
Essential Skills
1-3 years of management experience leading and developing a team.
BA / BS degree in Business, Finance, or Accounting preferred.
Strong leadership skills with the ability to coach, train, and develop all team members.
Thorough knowledge of business policies and account management practices.
Proficiency in finance, accounting, and operations analysis related to customer accounts.
Demonstrated ability to manage customer accounts, including invoicing, collections, and customer service.
Strong decision-making skills with the ability to resolve complex operational and account issues.
Excellent client support and customer service skills, with a focus on building long-term relationships.
Effective communication skills, both written and verbal, with the ability to interact confidently with customers, field offices, and internal stakeholders.
Strong work ethic and commitment to delivering high-quality results.
Ability to provide and maintain a team-oriented environment that is fair, open, honest, humble, and competitive.
Ability to hold team members, peers, and supervisors accountable for performance and responsibilities.
Strong time management, prioritization, and organizational skills to evaluate and balance team and individual workloads.
Ability to assess team performance and identify areas for improvement for both the team and individual contributors.
Additional Skills & Qualifications
Experience serving as an escalation point and support liaison for operational and customer-related issues.
Experience in project management within operations or finance environments.
Negotiation skills to address and resolve outstanding account issues with clients.
Exposure to or familiarity with structured communication models and best practices for professional communication.
Demonstrated ability to adapt to changes in the workplace, including new processes, tools, or organizational priorities.
Interest in learning the broader business and pursuing career growth within financial operations leadership roles.
Ability to contribute positively to an outgoing, team-oriented, and collaborative office culture.
Work Environment
The role follows a hybrid work schedule, with four days on site and one day remote during the first year, with the potential to transition to a three-days-on-site and two-days-remote schedule thereafter. The office environment emphasizes a unique, outgoing, and highly collaborative culture where team members support one another and work together to achieve shared goals. The position operates within a professional corporate setting focused on financial operations, customer account management, and cross-functional support for field offices and internal teams. The work involves regular interaction with customers, field offices, and internal departments, and requires consistent in-person presence on designated office days to support team development, collaboration, and relationship-building.
Job Type & Location
This is a Permanent position based out of HANOVER, MD.
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr.
Medical insurance Dental insurance Vision insurance Health Savings Account (HSA) and Flexible Spending Account (FSA) options Employee Assistance Program (EAP) Mental health and wellness resources Life insurance Disability coverage
Workplace Type
This is a hybrid position in HANOVER,MD.
Application Deadline
This position is anticipated to close on Aug 6, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
