Administrative Assistant

Robert Half • Orlando, FL • 1d ago

Description We are looking for an Administrative Assistant to support daily front-office operations for a wholesale distribution organization in Orlando, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing routine administrative tasks, and providing dependable support across multiple business functions. The role combines receptionist responsibilities, clerical coordination, and light accounting assistance, making it a strong fit for someone who is highly organized and can stay focused in a fast-paced setting.

Responsibilities:

Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.

Welcome guests and vendors in a courteous manner, ensuring visitors are received efficiently and directed to the correct contact.

Sort, open, and distribute incoming mail and coordinate outgoing packages, including preparing shipping labels for corporate deliveries.

Compile and maintain daily deposit tracking spreadsheets with accuracy and attention to detail.

Provide administrative support to the accounting team through document filing, invoice distribution, and assistance with accounts payable voucher processing.

Monitor inventory of office and break room supplies, place replenishment orders as needed, and keep shared spaces organized and stocked.

Use and maintain office equipment such as copiers, computers, and postage machines to support smooth daily operations.

Perform data entry and complete additional clerical tasks or special projects that contribute to the efficiency of the corporate office. Requirements - High school diploma or equivalent required.

Prior experience in a receptionist, front desk, administrative support, or similar office-based role.

Working knowledge of Microsoft Office applications.

Comfort using standard office equipment, including copiers, printers, and postage or mailing machines.

Strong verbal communication skills with a detail-oriented and service-oriented approach.

Excellent organizational abilities with the capacity to manage multiple tasks and changing priorities.

Ability to work independently, stay proactive, and resolve routine office issues effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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