Job Title: Capital Project and Plant Fund AccountantJob Description
This role oversees the full lifecycle of capital projects and plant fund accounting, including budgeting, expense tracking, asset management, and reporting. The position ensures that capital projects and plant fund accounts are accurately coded, monitored, reconciled, and reported in alignment with organizational and regulatory requirements. The role offers a clear path for professional growth and the opportunity to transition from a contract schedule to a permanent salaried position.
Responsibilities
Create, maintain, and manage capital project records and project numbers throughout the project lifecycle.
Track all expenses for capital projects and ensure expenditures remain within approved budgets.
Verify that all capital project transactions and plant fund expenses are coded accurately in the general ledger.
Monitor and track expenses for all plant fund accounts and ensure proper allocation of costs.
Verify and process all plant fund budget transfers in accordance with internal policies.
Prepare and process reallocation journal entries as needed to correct or adjust plant fund and capital project transactions.
Coordinate with campus presidents on capital improvement fund items, projects, and related financial requirements.
Review and approve capital improvement fund projects and purchases for all campuses within established guidelines.
Track expenses related to capital improvement fund projects and purchases, ensuring accurate and timely recording.
Close out capital improvement fund projects and purchases at year-end, including final reconciliations and documentation.
Complete monthly reporting for plant fund accounts, including analysis of revenue and expenses.
Monitor and record revenue that comes into plant fund accounts, ensuring proper classification and documentation.
Prepare and submit monthly reporting to the state, when applicable, in a timely and accurate manner.
Monitor all plant fund budgets and collaborate with the Facilities and Planning department and the CFO on budget status and needs.
Meet monthly with the Facilities and Planning department and the CFO to review capital projects, plant fund budgets, and financial performance.
Create the plant fund budget for each fiscal year, incorporating capital projects and asset-related plans.
Monitor and track business assets and related expenses, ensuring accurate capitalization and expense recognition.
Perform ad-hoc reporting and analysis related to capital projects, plant funds, and capital assets as requested.
Manage depreciation schedules for capital assets, ensuring accurate and timely depreciation entries in the general ledger.
Research and compile audit documentation related to plant funds, capital projects, and capital assets during audit periods.
Review and approve requisitions for projects and business assets in alignment with budget and policy requirements.
Reconcile all plant fund accounts regularly, resolving discrepancies and ensuring accurate balances.
Research transactions and accounts as needed to address issues, answer questions, and support decision-making.
Prepare and support year-end reporting, including capital asset and plant fund summaries, reconciliations, and disclosures.
Provide guidance and oversight to at least one direct report, supporting daily activities related to capital projects and plant funds, if applicable.
Essential Skills
Bachelor's degree required, preferably in accounting, finance, or a related field.
Experience in managing capital assets, including tracking, capitalization, and depreciation.
Experience with capital projects and capital asset accounting, including budgeting and expense tracking.
Strong accounting knowledge with hands-on experience in general ledger activities.
Experience with month-end processes, including reconciliations and reporting.
Ability to manage and maintain depreciation schedules for capital assets.
Proficiency in monitoring and reconciling multiple plant fund and capital project accounts.
Strong analytical skills to research transactions, resolve discrepancies, and support audits.
Effective communication skills to coordinate with Facilities and Planning, the CFO, and campus leadership.
Demonstrated ability to handle detailed financial data accurately and efficiently.
Additional Skills & Qualifications
Experience working with Facilities and Construction teams is preferred.
Prior experience in a role involving capital project coordination or plant fund accounting is highly beneficial.
Management experience is preferred but not required; the role may include managing one team member.
Motivation for professional growth and interest in long-term career development within the organization.
Comfort with ad-hoc reporting and working with various stakeholders on special projects.
Familiarity with state reporting requirements for capital or plant fund accounts is an advantage.
Work Environment
This position is based fully on-site in an office environment. The role follows a standard 37.5-hour workweek while on contract, with the opportunity to transition into a permanent salaried position. The work setting involves regular collaboration with the Facilities and Planning department, finance leadership, and campus representatives. The environment is professional and focused on detailed financial and accounting work, including the use of accounting systems, general ledger tools, and reporting software. The role involves typical office attire and a traditional office-based schedule, with periodic meetings and coordination across departments to support capital projects and plant fund activities.
Job Type & Location
This is a Contract to Hire position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $32.49 - $32.49/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tampa,FL.
Application Deadline
This position is anticipated to close on Jul 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
