Administrative Assistant

Robert Half • Stamford, CT • 1h ago

Description We are looking for a Contract Administrative Assistant to support recruiting operations, office coordination, and day-to-day administrative activities for a hedge fund in Stamford, Connecticut. This position is well suited to someone who thrives in a fast-paced environment, stays highly organized, and communicates effectively with both internal stakeholders and external contacts. The role blends talent acquisition support with general office administration, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Responsibilities:

Oversee logistics for active hiring efforts across several openings, helping move candidates efficiently through each stage of the recruitment process.

Create, update, and monitor job advertisements across external hiring channels such as LinkedIn, Handshake, and similar platforms to maintain accurate visibility for open roles.

Act as the main point of contact for third-party recruiters and search partners, ensuring clear communication and smooth coordination throughout searches.

Maintain organized candidate tracking records, interview notes, and status updates so hiring teams have current information on recruiting activity.

Coordinate interview schedules by aligning availability across applicants, recruiters, and internal team members while managing calendar changes as needed.

Arrange and distribute candidate assessments, including thorough reviews and Excel-related exercises, and help ensure materials are completed and documented properly.

Prepare summaries, hiring activity reports, and progress updates for leadership to support decision-making and visibility into open searches.

Provide administrative support by managing calendars, drafting business documents, preparing meeting materials, and assisting with special projects as priorities arise.

Help maintain office operations by ordering supplies, coordinating deliveries and maintenance requests, and supporting team meetings, lunches, and occasional firm events. Requirements - Demonstrated ability to stay organized, manage details carefully, and maintain accuracy across multiple concurrent tasks.

Strong written and verbal communication skills with the ability to interact effectively with candidates, colleagues, and external partners.

Experience handling scheduling, meeting coordination, and general administrative processes in an office setting.

Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

Ability to prioritize competing deadlines and work independently while remaining responsive to team needs.

Strong interpersonal skills and sound judgment when handling confidential or time-sensitive information.

Background in recruiting coordination, office administration, or workplace support is preferred.

Additional experience with data entry, inbound call handling, or front desk and receptionist-related duties is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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