Job Title: Accounting Specialist / Office ManagerJob Description
This role combines office administration, front desk reception, and accounting support within a well-established, employee-owned construction organization. You will serve as the central point of contact in a close-knit Colorado office while supporting a national accounting team. This position is ideal for someone who enjoys variety, wants to be the go-to person in the office, and has a solid foundation in accounting. You will gain exposure to business operations, project accounting, and AP/AR while helping shape a newly created role with room for growth and professional development.
Responsibilities
Serve as the primary point of contact at the front reception desk, greeting visitors and directing inquiries professionally.
Order and maintain office supplies to ensure the office remains fully stocked and organized.
Keep common areas and break rooms clean, organized, and well stocked for employees.
Assist with employee onboarding, including workstation setup and coordination of necessary resources.
Support employees with day-to-day office needs and act as a general resource for internal teams.
Coordinate miscellaneous administrative tasks and special projects as assigned by leadership or the accounting team.
Maintain printers and office equipment, including basic troubleshooting and coordination of service when needed.
Assist Project Accountants and the broader accounting team with daily accounting activities.
Process check runs and support payment distributions in a timely and accurate manner.
Communicate with subcontractors regarding payment status and respond to inquiries professionally.
Assist with Accounts Payable invoice processing, ensuring accuracy and proper documentation.
Support Accounts Receivable activities, including collections efforts and payment posting.
Generate reports and provide administrative support to the accounting team, including data entry and document preparation.
Maintain fleet vehicle records, including registrations and license plate documentation, and keep related files up to date.
Provide support during month-end activities as needed, assisting with reconciliations, reporting, and documentation.
Collaborate with operations and field teams to support project accounting and general business operations.
Build strong working relationships with office and field employees, contributing to a positive, team-first culture.
Proactively identify opportunities to improve processes, support multiple departments, and step in wherever needed.
Essential Skills
Prior accounting experience or exposure to accounting functions such as Accounts Payable, Accounts Receivable, invoicing, and project accounting support.
Proficiency in Microsoft Excel, including familiarity with functions such as pivot tables and VLOOKUPs.
Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced office environment.
High level of accuracy and attention to detail in data entry, documentation, and financial processes.
Strong communication skills, both verbal and written, with a customer service mindset when interacting with employees, subcontractors, and visitors.
Ability to take initiative, work independently, and follow through on tasks with minimal supervision.
Comfort working as the primary front desk and office administration contact while balancing accounting support responsibilities.
Experience using Microsoft Office applications and general office technology.
A diploma or equivalent level of education.
Additional Skills & Qualifications
Experience with specialized construction or project accounting software (training is available for the right candidate).
Experience within construction, architecture/engineering/construction (AEC), manufacturing, or automotive industries.
Experience supporting accounting or project accounting teams in a professional office environment.
Background in office management, office administration, administrative support, or front desk reception.
Demonstrated ability to work effectively with different personalities and build positive relationships across departments.
Open-minded, team-first attitude with a willingness to collaborate and support others.
Proactive mindset with a willingness to jump in wherever needed and handle a variety of tasks.
Interest in developing deeper skills in Excel, construction accounting, AP/AR, and project accounting.
Work Environment
You will work primarily in an office-based environment with a daily in-office population of approximately 15-25 employees, within a broader team of about 70 employees, most of whom work in the field. The office offers a small, close-knit feel while being supported by a larger, national accounting team and a well-established construction organization. The culture emphasizes employee ownership, a people-first mindset, teamwork, and professional growth. The role involves regular interaction with both office and field personnel, encouraging strong relationship-building and cross-functional collaboration. You will use standard office equipment, including computers, printers, and Microsoft Office tools, with a particular focus on Excel. The position offers variety in day-to-day tasks, exposure to multiple departments, and opportunities to expand your skills in accounting, project support, and office administration.
Job Type & Location
This is a Contract to Hire position based out of Littleton, CO.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Littleton,CO.
Application Deadline
This position is anticipated to close on Aug 5, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
