Job Title: Project ManagerJob Description
The Project Manager is responsible for planning, managing, and delivering a comprehensive capital improvement program and other assigned projects across commercial real estate facilities and property operations. This role serves as the primary project lead for infrastructure upgrades, equipment installations, tenant fit-outs, renovations, and operational improvement initiatives. The Project Manager develops project scopes, schedules, and budgets; coordinates architects, engineers, consultants, contractors, and vendors; manages procurement and contract administration; and ensures projects are completed safely, on schedule, and within budget. This position is ideal for a hands-on professional who can independently manage multiple projects from planning and design through construction and closeout, while collaborating effectively with internal leadership and external partners.
Responsibilities
Manage capital improvement and other assigned projects from initial planning and design through construction, commissioning, and closeout.
Assist with the development and management of the annual capital budget and multi-year capital improvement plan, including tracking expenditures, forecasts, and project performance metrics.
Develop clear and detailed project scopes, schedules, budgets, funding requests, and implementation plans for infrastructure, renovation, and tenant improvement projects.
Coordinate architects, engineers, contractors, consultants, and vendors to ensure successful project delivery and alignment with project objectives.
Review architectural and engineering design drawings, specifications, and project documents for facility renovations, tenant fit-outs, and capital improvement projects to ensure accuracy and constructability.
Prepare and administer bid documents, requests for proposals (RFPs), contracts, purchase orders, and change orders in accordance with organizational policies and procedures.
Monitor project progress, manage risks, review contractor invoices, and proactively resolve issues impacting project scope, schedule, or budget.
Coordinate permitting activities, regulatory approvals, inspections, and project compliance with applicable building codes, standards, and regulations.
Support the management of grant-funded capital projects, including documentation, reporting, and compliance with public or private funding source requirements.
Maintain thorough project records and documentation, ensuring accurate tracking of decisions, changes, and milestones throughout the project lifecycle.
Communicate project status, schedules, risks, and impacts to leadership and stakeholders, providing regular progress updates and clear, timely information.
Promote and support contractor safety and quality performance throughout project execution, ensuring work is performed to required standards.
Manage capital projects ranging from approximately $500,000 to $5 million, ensuring effective budget control and schedule adherence.
Oversee landlord-led tenant improvement projects and renovations in occupied buildings, coordinating closely with property operations and occupants to minimize disruption.
Essential Skills
At least 5 years of project management experience in commercial real estate construction, facilities, or property operations.
Proven experience managing capital improvement projects, tenant fit-outs, renovations, and building infrastructure projects within office, retail, life science, or mixed-use portfolios.
Demonstrated ability to manage project budgets and schedules, and to effectively oversee consultants, contractors, and vendors.
Experience reviewing architectural and engineering drawings, specifications, and construction documents to ensure alignment with project requirements.
Experience managing grant-funded capital projects, including compliance reporting and coordination with public or private funding sources.
Strong project management skills covering planning, execution, monitoring, and closeout phases.
Solid construction management and budget management capabilities in a commercial real estate @context.
Effective vendor management skills, including selection, negotiation, and performance oversight.
Familiarity with commercial real estate construction practices and facility operations.
Additional Skills & Qualifications
PMP (Project Management Professional) certification preferred.
Experience managing capital projects ranging from approximately $500,000 to $5 million.
Background within institutional, commercial office, retail, or life science real estate portfolios.
Experience with landlord-led tenant improvement projects and renovations in occupied buildings.
Familiarity with permitting processes, procurement procedures, contract administration, and construction closeout activities.
Ability to work independently while collaborating closely with senior leadership, property management teams, and external partners.
Strong communication and stakeholder coordination skills, with the ability to present project updates clearly and confidently.
Flexibility to handle multiple concurrent projects and adapt to changing priorities in a dynamic commercial real estate environment.
Work Environment
This role is based in Philadelphia, with all projects located within walking distance of the office, allowing for frequent on-site presence and close coordination with stakeholders. The team operates on a hybrid schedule, typically working four days in the office and one day remotely, with a strong emphasis on an in-person, collaborative working culture. The work environment centers around commercial real estate projects, including office, retail, life science, and mixed-use properties, with project sizes generally ranging from approximately $500,000 to $5 million. The setting supports a professional, team-oriented culture that values flexibility, hands-on project involvement, and close engagement with the built environment.
Job Type & Location
This is a Contract to Hire position based out of Philadelphia, PA.
Pay and Benefits
The pay range for this position is $55.00 - $60.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Philadelphia,PA.
Application Deadline
This position is anticipated to close on Aug 4, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
