Office Coordinator

Robert Half • West Palm Beach, FL • 2d ago

Description We are looking for an Office Coordinator to support daily administrative and workplace operations for a financial services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for a dependable, detail-oriented individual who enjoys creating an organized, welcoming environment and providing hands-on support to staff, visitors, and leadership. The position is part-time and requires an on-site presence Tuesday through Thursday, with responsibilities that span front-office coordination, meeting logistics, mail handling, and general office administration.

Responsibilities:

Greet employees, guests, vendors, and couriers warmly while maintaining a welcoming front-office presence.

Oversee day-to-day office organization by keeping shared spaces orderly, stocked, and ready for business activities.

Arrange meeting and event logistics, including room preparation, catering coordination, and support for office lunches.

Set up work areas and welcome materials for new team members to help create a smooth onboarding experience.

Partner with building management to address maintenance needs, repairs, parking matters, and office access requests.

Handle incoming and outgoing mail, package distribution, shipping coordination, and related vendor account activity.

Track purchases, organize receipts, and assist with monthly expense reconciliation for submission to Accounts Payable.

Prepare printed materials, presentations, and outgoing correspondence to support sales teams and executive staff.

Monitor office equipment and kitchen supplies, including coffee service, copy room needs, and general inventory replenishment.

Provide additional administrative assistance to managers and executives as business needs arise, while helping uphold workplace safety practices. Requirements - At least 2 years of experience in office coordination, administrative support, or a similar business support role.

Prior experience managing meeting schedules, office lunches, event arrangements, and catering logistics.

Familiarity with shipping, mailing, package tracking, and handling courier services in an office setting.

Strong organizational skills with the ability to manage multiple priorities and follow tasks through to completion.

Clear, effective communication style with a friendly approach and sound judgment in a corporate environment.

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

High school diploma or higher required; notary certification is a plus but not mandatory.

Reliable attendance and the ability to work on-site in West Palm Beach, Florida on a Tuesday through Thursday schedule. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Go to Apply

Logistics Operation Manager (Onsite)

RTX Corporation • Jupiter, FL • 22h ago

Management & Administrative

Date Posted: 2026-07-21 Country: United States of America Location: US-FL-JUPITER-B50 ~ 17900 Beeline Hwy ~ BLDG 50 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizensh...

22h ago

Go to Apply

Customer Service Associate

Walgreens • Loxahatchee, FL • 2d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

2d ago

Go to Apply

Customer Service Supervisor

Wawa, Inc. • West Palm Beach, FL • 2d ago

Management & Administrative

As a Customer Service Supervisor (CSS) , you are a motivated leader who plays a key role in supporting store operations. You'll work side-by-side with peer supervisors and store leaders to deliver excellent customer serv...

2d ago

Go to Apply

Customer Service Associate I

Dollar Tree • West Palm Beach, FL • 2d ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

2d ago

Go to Apply

Pricing Operations Manager

ServiceNow, Inc. • West Palm Beach, FL • 2d ago

Management & Administrative

It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyone-freeing peo...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)