Junior Legal Administrative Assistant

Robert Half • San Jose, CA • 1h ago

Description Position Overview We are seeking a motivated and detail-oriented Junior Legal Administrative Assistant to join a busy legal team. This entry-level role is ideal for someone looking to begin or grow a career in the legal field. The successful candidate will support attorneys and legal staff with administrative tasks, client communications, scheduling, document management, and general office operations. The ideal candidate is detail oriented, organized, eager to learn, and comfortable working in a fast-paced environment while maintaining confidentiality and accuracy.

Key Responsibilities Client Service & Reception Serve as the first point of contact for clients, visitors, and incoming calls. Greet clients and guests in a detail oriented and welcoming manner. Answer and route phone calls, emails, and messages to the appropriate team members. Provide general information and assist with routine client inquiries while maintaining confidentiality. Scheduling & Administrative Support Schedule consultations, meetings, and appointments for attorneys and legal staff. Send appointment confirmations and reminders to clients. Maintain attorney calendars and help coordinate meetings and deadlines. Assist with data entry, file maintenance, and updating client records. Document & File Management Organize, scan, copy, and file legal documents and correspondence. Maintain both electronic and physical client files. Prepare documents for mailing, delivery, and client distribution. Ensure records are accurate, organized, and up to date. Office Operations Support daily office functions to ensure smooth and efficient operations. Monitor office supply inventory and assist with ordering supplies when needed. Receive, sort, and distribute incoming mail and packages. Help maintain a clean, organized, and detail oriented office environment. Legal Team Support Assist attorneys, paralegals, and administrative staff with various clerical and administrative tasks. Manage shared email inboxes and route communications appropriately. Assist with case management system updates and client information tracking. Support special projects and additional administrative duties as assigned. Requirements Qualifications Education & Experience High school diploma or equivalent required. Associate's degree, Bachelor's degree, or coursework in Legal Studies, Business Administration, Communications, or a related field is a plus. 0-2 years of administrative, customer service, receptionist, or office support experience. Previous experience in a legal office is helpful but not required. Internship, volunteer, or academic experience in a legal setting is a plus. Skills & Abilities Strong verbal and written communication skills. Excellent organizational and time-management abilities. Strong attention to detail and accuracy. detail oriented demeanor with strong customer service skills. Ability to handle sensitive and confidential information with discretion. Proficiency with Microsoft Office Suite, Google Workspace, and general office technology. Ability to prioritize tasks and work effectively in a team environment. Willingness to learn legal procedures, terminology, and case management systems. What We're Looking For Positive attitude and strong work ethic. Eagerness to learn and develop within the legal profession. Dependable, reliable, and highly organized. Strong interpersonal skills and a client-focused mindset. Ability to adapt and thrive in a fast-paced office environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Executive Administrative Assistant to the Chief Strategy Legal Affairs Officer

Coherent • Santa Clara, CA • 1h ago

Legal & Paralegal

Primary Duties & Responsibilities: Executive Support Manage the executive's complex calendar, prioritizing competing demands and ensuring alignment with business priorities. Coordinate domestic and international trav...

1h ago

Go to Apply

Legal Receptionist

Robert Half • San Jose, CA • 2h ago

Legal & Paralegal

Description Key Responsibilities Client Reception & Communication Greet clients, visitors, and guests in a professional and welcoming manner. Answer, screen, and direct incoming phone calls promptly and courteously....

2h ago

Go to Apply

VP Procurement - Industrial

Coherent • Santa Clara, CA • 3h ago

Legal & Paralegal

Coherent Corp is the global leader in photonics, designing and manufacturing advanced laser, optical, and materials technologies. Our innovations power semiconductor manufacturing, AI infrastructure, advanced communicati...

3h ago

Go to Apply

Trust & Estates Litigation Attorney

Robert Half • San Jose, CA • 1d ago

Legal & Paralegal

Description Key Responsibilities As a Trust & Estate Litigation Attorney, you will: Represent trustees, executors, administrators, beneficiaries, and other interested parties in trust and probate disputes Handle all...

1d ago

Go to Apply

Legal Assitant

Robert Half • Palo Alto, CA • 1d ago

Legal & Paralegal

Description Our client is seeking a Legal Assistant with commercial real estate experience to support attorneys handling sophisticated commercial real estate transactions and related legal matters. This role will provide...

1d ago

Go to Apply

Legal Secretary

Robert Half • Los Gatos, CA • 1d ago

Legal & Paralegal

Description Our client is seeking a Legal Secretary with commercial real estate experience to support a busy legal practice. The ideal candidate will provide high-level administrative and legal support to attorneys handl...

1d ago

Go to Apply

Associate Attorney

Robert Half • San Jose, CA • 2d ago

Legal & Paralegal

Description We are seeking a motivated and ambitious Associate Attorney to join our growing litigation team. This role offers the opportunity to take ownership of meaningful case work, collaborate with experienced trial...

2d ago

Go to Apply

Corporate Counsel - Advertising, Ads

Amazon • Palo Alto, CA • 2d ago

Legal & Paralegal

Description We are seeking a talented attorney to support the rapid growth and evolution of Amazon Ads. You will work directly with your business partners on a broad range of product matters relating to emerging technolo...

2d ago

Go to Apply

Litigation Paralegal

Robert Half • San Jose, CA • 2d ago

Legal & Paralegal

Description Our client is seeking an experienced Litigation Paralegal with a strong background in plaintiff-side personal injury and tort litigation. This role will support attorneys through all phases of litigation, fro...

2d ago

Go to Apply

Industrial Forklift Operator

Aerotek • San Jose, CA • 3d ago

Legal & Paralegal

Job Title: Outdoor Forklift Associate Pay: $23-$25/hr Shift: 8am-4pm (tuesday-saturday) Location: South San Jose Job Description This role involves operating heavy equipment to move and load products, maintaining a clean...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)