FEP020Purchase/ProcurementAgent1-31703ProcurementOfficer1PayGradeI
$39,000
JOBSUMMARY:**Undersupervision,providesprofessionallevelcategorysupportin avarietyof
procurementactivities.Providesassistanceinon-goingcategoryandvendorperformancemanagement.
JOBSPECIFICDUTIES: **Coordinatesprocurementoperationsforadepartment/unit.Developsbid
packages,initiatesandmanagesbidprocessaccordingtoestablishedprocedures,professionalstandards,andawardorders.ManagesbidchallengesaccordingtoproceduresestablishedbyDOASandemployingagency. Interviewsvendorstoobtaininformationconcerningproducts,price,delivery,andpaymentterms.Establishesandmaintainsmaintenance,lease,serviceandothercontracts.Researchesandevaluatesnewsuppliesandequipment,andreviewsbidproposalsfromvendorsandawardsorders.
Performsgeneralclerical/secretarialdutiestoassistinofficeoperations.
MINIMUMQUALIFICATIONS
TheselectedcandidatemustmeettheadvertisedminimumqualificationstoincludeStateEntryQualificationsaswellasAgencySpecificMinimumQualifications.
STATEENTRY**QUALIFICATIONS:
· Associate'sdegreeinbusinessadministration,publicadministrationoradirectlyrelatedfieldfromanaccreditedcollegeoruniversity
· OR Twoyearsofexperiencein apurchasingenvironmentprovidingsupportincollectingbids,completingprocurementdocumentsandrelatedfunctions.
· Note:Somepositionsmayrequirecertification.
· Note:Anequivalentcombinationofeducationandjobspecificexperiencethatprovidedtheknowledge,experienceandcompetenciesrequiredtosuccessfullyperformthejobatthelevel
listedmaybesubstitutedonayear-over-yearbasis.
AGENCYMINIMUMQUALIFICATIONS:
· Possessesexperienceinasupportcapacity(ie.preparation/submissionofelectronicrequisitions;managementofpurchaseordersrelatedtoinventorycontrol/verificationgoods/servicesarereceived/renderedincorrectquantities/prices; purchasingcardtransactionapprovalinTeamWorksorsimilarprogram)withinapurchasingenvironment.
· Possessesexperienceperformingmathematicalcalculations.
· Experienceusingcomputer wordprocessing,spreadsheet,and/ordatabaseprogramsin theMicrosoftOfficeSuite.
· Understandsandinterpretswrittenmaterial,includingrules,regulations,instructions,reports,charts,graphs,andtables.
· Applieswhatislearnedfromwrittenmaterialtospecificsituations.
· Demonstratestheabilitytoresearch,gather,organizeandanalyzetechnicaldata.
· Possessestheabilitytoresolveormediatepurchasingproblems.
· Possessestheabilitytoworkindependentlywithassignedpurchasingprojects.
· Demonstratestheabilitytousepurchasingsoftwaretoprepareandmaintainpurchaseorders.
· Abilitytoreviewformstodeterminethatstandardsandspecificationsaremet.
· Abilitytoevaluateandmonitorcontractperformancetoensurecompliancewithcontractualobligationsandtodetermineneedforchanges.
· Abilitytopreparepurchaseorders,solicitbusinessproposalsandreviewrequisitionsforgoodsandservice.
· Abilitytoassistinthedevelopmentofstandardspecifications.
· Abilitytomaintainandreviewscomputerized,ormanualrecordsofitemspurchased,costs,delivery,productperformance,andinventories.
· Abilitytoresearchandevaluatesuppliersbasedonprice,quality,selection,service,supportandthesupplier'sreputationandhistory.
· Committedtoprovidingqualitycustomerservice.
· Demonstratesgoodcommunicationskillswiththeabilitytoexpressideasandfactstoindividualsorgroupseffectively.
· UsescorrectEnglishgrammar,punctuation,andspellingtocommunicatefacts,ideas,andmessagesin asuccinctandorganizedmanner.
· Produceswritteninformationthatisappropriatefortheintendedaudience.
· Displaysahighstandardofethicalconduct
· Possesstheabilitytomakesoundandwell-informeddecisions.
· Knowledgeoforganizationandfunctions.
· Possessesstronginterpersonalskills.
· Abilitytorecognizeopportunitiestoaidintheachievementofdepartmentgoalsandobjectives.Possessestheabilitytoadaptworkmethodsinresponsetonewinformation,changingconditionsorunexpectedobstacles.
· Abilitytoadapttochangeinworkassignmentsandpriorities.
· Mustbeself-motivatedandresultsoriented.
· Abilitytoperformmarketresearchtoassistindevelopingbidspecifications.
· Abilitytoconductpre-bidconferences/meetings.
AGENCYPREFERREDQUALIFICATIONS:
· Threeyearsofexperienceinasupportcapacity(ie.preparation/submissionofelectronicrequisitions;creating/issuingpurchaseorders;managementofpurchaseordersrelatedtoinventorycontrol/verificationgoods/servicesarereceived/renderedincorrectquantities/prices;purchasingcardtransactionapprovalinTeamWorksorsimilarprogram)withinapurchasingenvironment.
· Possessionandprofessionalapplicationof theGeorgiaCertifiedPurchasingAssociate(GCPA)certification.
· Experienceinagovernmentalprocurementsetting.
· ExperienceusingPeopleSoftFinancialsand/ororequivalentprocurementsoftware.
· Experiencewithelectronicbiddingprocesses.
· ExperienceusingtheTeamGeorgiaMarketplace(TGM)system.
/*IMPORTANTINFORMATIONFOR ALLGDOT*JOBS/
Theinterviewisjustonepartoftheoverallselectionprocessandisnottheonlycriteriausedtomakethefinalselection.Inadditiontotheinterview,thefinalselectionisbasedontheapplicant'sworkhistoryandperformance (documentedin HRand/orOfficefiles),PeopleSoft/employeestatus(i.e.rehirecode),
employeeperformancereviews,personnelfilereview(HR&OfficeFiles),criminalbackgroundcheck,employmentreferencechecks(includingreferencesandcommendationsfromManagersandotherrelevantdocumentation)and,forsupervisorypositions,demonstratedleadershipskillsbasedonpastandcurrentworkhistorywillbeconsidered.
/GoodEmploymentStanding:/
InaccordancewiththeInterviewandSelectionProcess(ISP),anapplicantmusthavenoactivedisciplinaryactionstobeingoodemploymentstanding.Actionsthatmaydisqualifyanapplicantincludelettersofreprimand(activefor12monthsafterissuancedate);suspensionwithoutpayordisciplinarydemotion(activefor12monthsfromtheeffectivedate);PerformanceImprovementPlans(PIP)andLeaveRestrictionPlans(activeuntil12monthsafterthedateofconclusion).Inaddition,anemployeemusthaveanoverallePerformanceratingscoreofthree(3)orhigherontheirmostcurrentevaluation.PleasenotethatMemorandumsofConcernarenotconsidereddisqualifyingfactors.HumanResourcesmayremoveanyemployeefromconsiderationforselectionwhoispendingadisciplinaryaction;however,iftheactionisresolvedintheemployee'sfavor,heorshewillbeallowedtocompete.
THISISANINTERNALANDEXTERNALJOBANNOUNCEMENT
OR
THISISANINTERNALJOBANNOUCEMENTOPEN ONLYTOGEORGIADEPARTMENTOFTRANSPORTATIONEMPLOYEES
THISISANUNCLASSIFIEDPOSITION.
THESELECTEDAPPLICANTFOR THEPOSITIONWILL BESUBJECTTOAREFERENCECHECKANDCRIMINALBACKGROUNDCHECK,WHEREAPPLICABLE
PLEASEINCLUDEALLRELEVANTJOBINFORMATIONON THEAPPLICATIONFORCONSIDERATION.ALLAPPLICATIONSWILLBEPRESCREENED.
UPONPROMOTION,THESELECTEDCANDIDATEWILL RECEIVE10% orTHEGDOTJOBSPECIFIC MINIMUMSALARY,WHICHEVERISGREATER.
/THEGEORGIADEPARTMENTOFTRANSPORTATIONISANEQUALOPPORTUNITYEMPLOYER/
Associate degree in accounting or business, or a directly related field from an accredited college or university; or Technical diploma in accounting or business and one (1) year job-related experience in a procurement environment; or one (1) year of experience at the lower level Procurement Agent Trainee (FEP019) or Procurement Technician (FET112) or position equivalent. Note: Some positions require Georgia Procurement Manual area-specific certification(s).
Job: *Procurement
Organization: *Transportation, Georgia Department of - GDOT
Title: Purchase/Procurement Agent 1
Location: GA-Dekalb-Chamblee
Requisition ID: PRO0042
