Job Title: Accounts Receivable Representative / AnalystJob Description
The Accounts Receivable Representative / Analyst plays a key role in the accounting team by managing customer invoicing, cash applications, collections, account reconciliations, and credit support activities. You process and analyze high volumes of invoices, address customer deductions, and work within ERP systems to maintain accurate financial records. This position supports a large manufacturing organization and requires strong analytical skills, attention to detail, and the ability to collaborate effectively across sales, customer service, operations, and accounting.
Responsibilities
Process customer invoices and ensure accurate and timely billing in accordance with established accounting procedures.
Apply daily cash receipts, accurately post payments, and reconcile customer remittances to open invoices.
Monitor accounts receivable aging reports and proactively follow up on past due balances to reduce delinquency.
Investigate and resolve customer payment discrepancies, short pays, and deductions to maintain accurate account balances.
Maintain accurate customer account records, including detailed account reconciliations and documentation of collection activities.
Partner closely with Sales, Customer Service, Operations, and Accounting to resolve billing issues and improve end-to-end order-to-cash processes.
Review customer credit status and assist with order release processes, ensuring alignment with credit policies and risk guidelines.
Prepare accounts receivable aging reports and provide support for month-end close activities, including reconciliations and reporting.
Analyze collection trends and payment behaviors, identify root causes of issues, and recommend process improvements and continuous improvement initiatives.
Ensure compliance with company policies, internal controls, and standard accounting procedures in all accounts receivable activities.
Work comfortably with high invoice volumes and complex customer accounts, including those with frequent deductions and adjustments.
Utilize ERP systems to manage invoicing, cash application, and account reconciliations, ensuring data integrity and accuracy.
Support credit and collections activities by communicating with customers professionally and resolving issues in a timely manner.
Contribute to a collaborative team environment by sharing knowledge, supporting colleagues, and participating in process optimization efforts.
Essential Skills
Minimum of 2+ years of experience in accounts receivable, collections, or general accounting roles.
Strong hands-on experience with accounts receivable processes, including invoicing, cash application, collections, and reconciliations.
Proficiency in accounting fundamentals and general ledger concepts related to accounts receivable.
Experience working in a manufacturing environment or similar setting with high invoice volumes.
Ability to work with ERP systems such as SAP, Oracle, Dynamics, or similar enterprise platforms.
Strong Microsoft Excel skills, including the ability to use Pivot Tables and VLOOKUP functions for analysis and reporting.
Demonstrated analytical skills to interpret aging reports, payment trends, and account variances.
Strong organizational skills with the ability to manage multiple accounts, deadlines, and priorities simultaneously.
Effective problem-solving skills for resolving payment discrepancies, short pays, and complex customer issues.
Excellent verbal and written communication skills, with the ability to work cross-functionally with sales, customer service, operations, and accounting teams.
Attention to detail and accuracy in processing invoices, applying cash, and maintaining account records.
Ability to ensure compliance with company policies, internal controls, and standard accounting procedures.
Additional Skills & Qualifications
Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
Manufacturing industry experience strongly preferred, including exposure to production or distribution environments.
Experience with high volume invoicing and cash application across multiple customers and locations.
Background working with customer deductions and complex billing arrangements.
Exposure to distribution or manufacturing accounting processes and cost structures.
Experience with ERP systems such as SAP, Oracle, Dynamics, or similar platforms.
Participation in continuous improvement and process optimization initiatives within accounting or accounts receivable.
Strong collaboration skills and a team-oriented mindset, with openness to sharing best practices and supporting colleagues.
Ability to adapt to evolving processes and systems in a large, global manufacturing organization.
Work Environment
This role is based onsite in a manufacturing-focused corporate environment, working a standard schedule of Monday through Friday from 8:00 a.m. to 5:00 p.m. The broader team operates in a hybrid setup, and at least one team member is always onsite to support collaboration and coordination. You work with modern ERP systems and Microsoft Excel as core tools, handling high volumes of transactional data in a structured office setting. The culture emphasizes collaboration, continuous improvement, and mutual support, and the organization has been recognized as a top place to work, reflecting a strong commitment to employee engagement and development. If the role transitions to a permanent position, you can expect access to a comprehensive benefits program that typically includes medical, dental, and vision coverage, retirement savings with company match, parental leave, flexible spending accounts, tuition reimbursement, and various insurance options, as well as wellness and employee assistance resources designed to support a healthy work-life balance.
Job Type & Location
This is a Contract position based out of Harvey, IL.
Pay and Benefits
The pay range for this position is $26.00 - $31.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Harvey,IL.
Application Deadline
This position is anticipated to close on Jul 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
