Job Title: Accounts Receivable SpecialistJob Description
The Accounts Receivable Specialist manages the full cash application and receivables process, ensuring customer accounts are accurate, up to date, and properly reconciled. This role focuses on posting payments, researching and resolving short pays and chargebacks, and maintaining a clear, accurate aging of accounts. The specialist collaborates closely with internal teams and customers to resolve discrepancies and support efficient cash flow.
Responsibilities
Post payments accurately to customer accounts, ensuring all receipts are recorded in a timely and precise manner.
Reconcile customer accounts regularly to verify balances, identify discrepancies, and maintain accurate records.
Research and resolve short payments, chargebacks, and other deductions by investigating underlying issues and coordinating with relevant stakeholders.
Apply unallocated cash to the correct customer accounts and invoices, ensuring all funds are properly assigned.
Review and maintain aging reports to monitor outstanding balances and support collection activities.
Communicate with internal teams and customers to clarify payment details, resolve account issues, and provide excellent customer service.
Utilize basic Excel functions to track, analyze, and report on accounts receivable data.
Enter and update receivables information in the P21 ERP system, maintaining data integrity and consistency.
Follow established accounting procedures and internal controls related to cash application and accounts receivable.
Support continuous improvement of accounts receivable processes by identifying inefficiencies and suggesting practical solutions.
Essential Skills
At least 3 years of experience posting payments to customer accounts.
At least 3 years of experience reconciling customer accounts.
At least 3 years of experience researching short pays and chargebacks and applying unallocated cash.
Hands-on experience with accounts receivable, cash application, cash posting, and deductions.
Ability to review and interpret aging reports.
Proficiency with basic Excel functions for data entry and analysis.
Experience using an ERP system, preferably P21.
Strong customer service skills when interacting with internal and external stakeholders.
High attention to detail and accuracy in financial data entry and reconciliation.
Solid organizational and time management skills to handle multiple accounts and deadlines.
Additional Skills & Qualifications
Experience working in a dedicated accounts receivable or cash application role.
Familiarity with handling chargebacks and deduction management processes.
Comfort working within structured accounting procedures and controls.
Strong problem-solving skills to investigate and resolve payment discrepancies.
Effective written and verbal communication skills to explain account issues clearly.
Work Environment
This is an on-site role based in Islip, requiring attendance at the office every day. The position operates in a professional office environment that relies on the P21 ERP system and basic Excel for managing accounts receivable activities. You will work closely with finance and customer service teams in a collaborative setting, handling customer accounts and payment information at a workstation equipped with standard office technology.
Job Type & Location
This is a Contract position based out of Islandia, NY.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Islandia,NY.
Application Deadline
This position is anticipated to close on Jul 24, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
