Administrative Program Specialist C
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Administrative Program Specialist C
Salary
$3,579.00 - $7,025.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AES-50480598-7.16.26-TW
Department
DAF-Agriculture and Forestry
Opening Date
07/17/2026
Closing Date
7/22/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Job Number: AES-50480598-7.16.26-TW
This position is located in the Office of Agricultural & Environmental Services, Seed Division, East Baton Rouge Parish.
Are you a person with the natural ability to be flexible to varying program operations and responsibilities? Are you ready to make a meaningful impact on Louisiana's workforce and organizational culture? Join the Louisiana Department of Agriculture & Forestry as an Administrative Program Specialist! The incumbent of this position serves as a member of the Seed Programs Regulatory Review Panel, receives direct supervision from the unclassified Division Program Director, and participates in the daily decision making of the programs, including operational and administrative matters critical to fiscal and judicial impacts of the program.
It is paramount that the incumbent possesses the independent judgment and decision making, strong professional communication skills, the knowledge to understand, interpret and enforce laws and regulations, to communicate and coordinate with LDAF administration, top-level industry representatives, commission members, and representatives of affiliated national associations, and a work ethic to ensure that this is achieved in an efficient and professional manner.
Why Join Us?
Contribute to a mission-driven organization that serves communities across Louisiana
Enjoy competitive pay and excellent benefits
Be part of a collaborative, inclusive, and supportive team
Core Competencies:
Accepting Direction- The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures- The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments- The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Preferred Competencies:
Acting Decisively- The ability to make timely, confident decisions using sound reason.
Communicating Effectively- The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Displaying Professionalism- The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Fostering Engagement- The ability to build a supportive environment that encourages motivation, belonging, and active participation.
Managing Systems- The ability to influence how people, processes, tools, and technology interact as an integrated system to support teams and achieve organizational outcomes.
Thinking Critically- The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
Working with Financial Information- The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.
LDAF cares about the well-being of its employees! We offer a fully employer-funded Employee Assistance Program (EAP), providing valuable support and resources to help you and your household members thrive at work and at home. The EAP is also free for all members of your household.
Minimum Qualifications
Five years of experience in administrative services; OR
Six years of full-time work experience in any field plus two years of experience in administrative services; OR
A bachelor's degree plus two years of experience in administrative services; OR
An advanced degree plus one year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168110) .
Job Duties and Other Information
Job Duties:
Understands, interprets and communicates the Louisiana Seed Law, rules & regulations and Certification Standards to the public. Serve as liaison and administrative reporter for the Agricultural Chemistry and Seed Commission meetings.
Administers regulatory action in the form of Stop Orders, Non-Compliance letters and official Department communication for violations by businesses and on non-compliant products throughout the state.
Coordinates and informs field inspectors, located in seven district offices across the state of proper procedures related to regulatory enforcement. Maintains contact and directs those individuals to ensure the regulations of the commission have been complied with within the compliance period.
Supports and advises Program Director on regulatory matters regarding proper case documentation and history. Develops written procedures and policies for guidance concerning sample collection, dealer inspections and online user software.
Collects and analyzes data related to regulatory corrective action for non-compliant seed lots. Corresponds with seed dealers and seed manufacturers to define and implement a solution within the compliance period.
Responsible for administering fiscal management (payroll, payables, receivables, etc.), inventory control, program purchasing, records management, personnel management, database management and certification program review for a multi-million-dollar program.
Independently records all program payment transactions into the database to maintain an accurate fiscal record of program revenue and reconciles daily the online payment receipts to program database. Creates and manages monthly program revenue reports as check and balance of revenue records.
Prepares and reviews seed dealer license fees, Quarterly Inspection fees and monthly test fee invoicing for seed dealers. Monitors and communicates with clients and contracted IT programmers to maintain and successfully utilize the online payment process.
Performs responsible duties related to the proper operation, coordination and management of the programs. Responds to requests for information that requires understanding, interpretation and communication of the Seed Law and/or rules and regulations.
Manages all areas of record retention and ensures electronic copies are properly scanned and attached to records. Performs annual archiving procedures to ensure all records, both electronic and hard copies, are kept on file for the required time period.
Performs other duties as may be requested.
Functional Requirements:
Prolonged sitting at workstation
Light to moderate lifting of up to 20 pounds
Reaching above shoulder height
Environmental Factors:
Working indoors
May be required to wear personal protective equipment
Occasionally working in moderately cold temperatures
Working with and around treated seeds, seed dust and seed testing chemicals
Position-Specific Details:
Appointment Type: Full-time- t his position may be filled by probation or by promotion of a classified employee of the Louisiana Department of Agriculture and Forestry serving with permanent status. Applicants who are not permanent employees of the Louisiana Department of Agriculture and Forestry will be required to serve a probationary period up to 24 months.
Compensation : The salary offered will be determined based on qualifications and experience.
Location: This position is located in the Office of Agricultural & Environmental Services - Seed Division, in Baton Rouge, Louisiana in East Baton Rouge Parish.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Tiffany Waddell- HR Analyst
Louisiana Department of Agriculture & Forestry
5825 Florida Blvd., Suite 1001
Baton Rouge, LA 70806
twaddell@ldaf.state.la.us
The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment a nd discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with the LDAF Nepotism Policy, do you have any immediate family members or relatives who are currently employed with the LDAF? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt niece and nephew.
Yes
No
02
If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by the LDAF. If you answered "no" to the above question, enter N/A.
03
Are you currently a classified employee of Louisiana Department of Agriculture & Forestry serving with permanent status?
Yes
No
04
Are you currently an employee of the LA Department of Agriculture and Forestry? If yes, provide your hire date.
05
Do you have a valid Louisiana driver's license?
Yes
No
06
The incumbent of this position may drive a state-owned vehicle during working hours. Office of Risk Management prohibits drivers with three or more moving violations in a one-year period from operating a state-owned vehicle. Based on this information; will you be able to operate a state-owned vehicle? (use when driving is a requirement of the position).
Yes
No
07
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
08
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
DPf: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility, especially when under pressure?
I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
I meet expectations, follow policies, and communicate respectfully and clearly-even in difficult situations.
I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.
10
DPf: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
12
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
MSy: Managing Systems - How well do you recognize and improve how people, processes, and tools work together as a system?
I focus on surface issues and miss patterns or broader system impacts.
I see some patterns but overlook system-wide causes or consequences.
I understand how parts of the system interact, make informed decisions, and adapt as conditions change.
I solve root problems by thinking across systems and strengthen coordination, long-term outcomes, and system resilience.
14
MSy: Managing Systems - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
15
WFI: Working with Financial Information - How do you use financial information to support your work and ensure accuracy and compliance?
I struggle to understand or apply financial data, rules, or processes, which may cause delays or errors.
I can interpret basic financial data, but I may need help to ensure accuracy, compliance, or informed decisions.
I accurately interpret financial data, apply policies, ensure compliance, and prepare transparent reports.
I anticipate risks, interpret complex financial data, and align financial decisions with compliance and strategic priorities.
16
WFI: Working with Financial Information - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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