Administrative Associate II

Robert Half • Pomona, CA • 6h ago

Description We are looking for an Administrative Associate II to provide essential operational support for Student Affairs and Academic Affairs within a university dental medicine setting in Pomona, California. This Long-term Contract position is ideal for a highly organized individual who enjoys coordinating complex schedules, assisting students and faculty, and delivering strong administrative service in a fast-paced academic environment. The role contributes to daily office efficiency, student-focused programming, and academic support activities while serving as a dependable point of contact for a wide range of campus stakeholders.

Responsibilities:

Coordinate academic, clinic, faculty, and student schedules, ensuring calendars remain accurate and up to date across multiple departments.

Organize clinic session assignments and maintain scheduling records using designated academic and office systems.

Monitor attendance information, assist with absence documentation, and prepare reports that support student tracking and follow-up activities.

Support student organizations and campus programs by helping plan meetings, leadership activities, fundraisers, and other engagement events.

Manage event logistics such as room arrangements, catering, purchasing, setup, and post-event wrap-up for student and college functions.

Provide administrative assistance to academic leadership by preparing meeting materials, arranging appointments, and handling correspondence and travel coordination.

Assist faculty with exam-related processes, including preparation, administration support, grading coordination, and related documentation.

Maintain departmental records, shared resources, and digital collaboration tools while helping resolve basic technology issues during academic activities.

Serve as a reliable front-facing contact by answering calls, responding to inquiries, and offering responsive service to students, staff, faculty, and visitors.

Contribute to special projects and provide operational support for major institutional events, including commencement, convocation, and other college programs. Requirements - High school diploma or equivalent required; a bachelor's degree is preferred.

At least 2 to 4 years of experience in administrative support, office coordination, scheduling, or a similar role.

Demonstrated ability to deliver strong customer service and communicate effectively with diverse groups.

Proven organizational skills with the ability to manage competing priorities in a busy environment.

Strong written and verbal communication skills with attention to detail and professionalism.

Proficiency with Microsoft Excel and general office software, along with comfort using digital scheduling and collaboration tools.

Ability to perform data entry, handle inbound calls, and support front desk or receptionist-style responsibilities.

Sound judgment, problem-solving ability, and a dependable approach to supporting students, faculty, and leadership. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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