Job Title: Administrative Assistant / ReceptionistJob Description
This role combines administrative support and front desk reception responsibilities to ensure the office runs smoothly and professionally. The Administrative Assistant / Receptionist provides accurate typing and document preparation, supports staff with a wide range of clerical tasks, and serves as a key point of contact for visitors, callers, and deliveries. This position is ideal for someone who is organized, detail-oriented, and comfortable handling confidential information while supporting a busy, field-based team.
Responsibilities
Perform typing assignments with a high degree of accuracy using provided office equipment.
Prepare letters, proposals, and reports from handwritten or rough draft material into polished, final documents.
Set up and format professional letters, memos, and other business correspondence.
Provide backup support for specification typing and other specialized document preparation as needed.
Greet guests in a professional and courteous manner, maintaining proper office decorum at all times.
Answer incoming phone calls, typically a low volume of calls per day, and route messages or inquiries appropriately.
Serve as the primary office point of contact when other staff members are out in the field.
Accept and process deliveries, typically one to two deliveries per day, ensuring items are logged and distributed correctly.
Assist with printing, assembling, and packaging reports, including recurring weekly reports.
Handle confidential material and information in a professional and discreet manner.
Complete various assignments on a rush basis with confidence and composure, meeting tight deadlines when necessary.
Maintain project files and records for various assignments, ensuring documents are organized and easily accessible.
Operate most standard office machines and equipment to support daily operations.
Record mileage logs from company vehicles and assist with minor accounting tasks such as checks and basic recordkeeping.
Learn and assist with basic invoicing processes, if willing, under guidance and training.
Provide direct backup coverage for the receptionist, ensuring consistent front desk presence and support.
Keep up with new developments and best practices in secretarial and administrative work to maintain a high level of proficiency.
Perform other duties as assigned to support the team and overall office operations.
Essential Skills
High school diploma or equivalent.
1-2 years of experience in the secretarial or administrative field.
Strong typing skills with an emphasis on accuracy and attention to detail.
Proficiency in preparing letters, proposals, reports, and memos from handwritten or draft material.
Ability to maintain strict confidentiality and handle sensitive information professionally.
Organizational skills that are strong and reliable, with the ability to manage multiple tasks and files.
Capability to operate standard office machines and equipment.
Professional phone etiquette and ability to answer and route calls effectively.
Confidence in handling rush assignments and meeting deadlines.
Strong interpersonal skills to greet guests and interact with staff in a professional manner.
Additional Skills & Qualifications
Experience in reception, front desk, or administrative support roles.
Familiarity with printing, packaging, and assembling reports or documents.
Experience with basic accounting tasks such as recording mileage logs and handling checks.
Willingness to learn and perform basic invoicing under supervision.
Interest in staying current with new tools and practices in the administrative and secretarial field.
Ability to serve as a central point of contact in the office when others are working off-site.
Work Environment
This position is 100% on-site in an office setting. Typical hours are 7:00 a.m. to 3:30 p.m., with some flexibility as long as an 8-hour workday is maintained, such as an 8:00 a.m. to 4:00 p.m. schedule. The role involves working at the front desk, answering a low volume of phone calls, greeting visitors, and coordinating deliveries. You will regularly use standard office equipment for typing, printing, and document preparation, and you will support a team that frequently works in the field. The organization offers the feel of a family-owned environment while providing benefits comparable to those of a larger company, reflecting a commitment to investing in employees' well-being and support.
Job Type & Location
This is a Contract to Hire position based out of Bridgeville, PA.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bridgeville,PA.
Application Deadline
This position is anticipated to close on Jul 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
