Administrative Services Associate

Robert Half • Sarasota, FL • 1d ago

Description

We are looking for a proactive Admin to support the daily operations and mission-driven work of a foundation in Sarasota, Florida. This position serves as a welcoming point of contact for visitors, callers, donors, volunteers, and internal partners while also managing essential administrative and financial tasks that keep the office running smoothly. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach to a fast-moving environment where priorities can shift throughout the day.

Responsibilities:

Welcome guests and respond to incoming calls with professionalism, creating a positive experience for donors, staff, volunteers, and community partners.

Process a high volume of invoices each day by verifying purchase order details, confirming amounts, and entering information accurately for review and approval.

Reconcile and code company card transactions and coordinate routine office purchases to ensure supplies and operational needs are met.

Prepare and record daily deposits with careful attention to documentation, timeliness, and accuracy.

Maintain shared office and meeting spaces by stocking supplies, organizing mail, supporting kitchen upkeep, and ensuring equipment such as printers is ready for use.

Assist with fundraising and departmental projects by handling administrative tasks, organizing materials, tracking inventory, and contributing wherever support is needed.

Deliver documents or materials to nearby hospital departments, including the cancer center, to support ongoing foundation activities.

Provide dependable day-to-day administrative support that helps advance philanthropic outreach and foundation initiatives.

Requirements

2+ years of administrative experience preferred.

Associate's degree preferred.

Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines in a dynamic setting.

High level of accuracy in recordkeeping, data entry, and financial support tasks.

Comfortable handling front-desk responsibilities, inbound calls, and in-person interactions with a courteous and service-focused demeanor.

Flexible and dependable, with a willingness to assist across projects and adapt to changing daily priorities.

Proficiency with Microsoft Office; familiarity with accounting platforms.

Detail-oriented, achievement-oriented personality with a genuine desire to support others and contribute to a mission-driven team.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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