Posting Information
Posting Number2026664
Posting/Functional TitleAdministrative Assistant III: CHP Dean's Office (RRC)
University Pay Plan TitleAdministrative Assistant III
LocationRound Rock
DepartmentCollege of Health Professions
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,646 - $4,467
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Two (2) or more years of experience working as an Administrative Assistant in a professional office environment.
Experience providing administrative support in an academic setting.
Experience coordinating event logistics (catering, invitations, etc).
Excellent verbal and written communication skills, including professional customer service, telephone etiquette, and the ability to prepare clear and grammatically correct correspondence.
Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, and Teams.
Advanced attention to detail.
Demonstrates discretion and confidentiality in handling sensitive issues and information.
Demonstrated problem-solving, organizational, and time-management skills with the ability to prioritize multiple responsibilities and adapt to changing priorities.
Demonstrated ability to work collaboratively as a member of a team, build positive working relationships with diverse stakeholders, and contribute to a supportive and professional work environment.
Preferred Qualifications
One (1) or more years of experience providing administrative support in a higher education or other academic office setting.
Ability to work independently with minimal supervision and take initiative.
Basic understanding of Adobe Sign and/or Adobe Acrobat products, Teams/Zoom for meetings, file sharing, and collaboration, ERP systems (e.g., Workday or SAP ), etc.
Experience using P-cards, submitting purchase requisitions/POs, travel reimbursements, and work orders.
Knowledge of Texas State University policies and procedures.
Job Description
This position is responsible for providing administrative and general clerical support to the Dean's Office, Associate Deans, chairs/directors and administrative staff in theCollege of Health Professions ( CHP ) (https://www.health.txst.edu/) .
This position is housed on theRound Rock campus ( RRC ) (https://www.rrc.txst.edu/) .
Job Duties
Customer Service:Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Dean's Office as a professional environment.
Event Coordination:Plan and execute logistics of events of various sizes for the Dean's Office.
Prepare and process Affiliation Agreements (AA)with outside facilities and agencies for student clinical placements. Maintain the database.
Provideadministrative support to the Dean, CHP Associate Deansas needed (i.e processing travel reimbursements, events, etc).
Serve as CHP Time Administratorto monitor and approve time entries for the Dean, their direct reports, and student employees as needed.
Workclosely with the Sr. Administrative Assistantto complete Dean's Office tasks on the Round Rock Campus ( RRC ).
Serve as the college liaisonto coordinate and collaborate with other support offices across two campuses, such as Academic Affairs, VP RRC , Advising Center, Student Success, Purchasing, Treasurer's Office, HR, IT, Facilities Operations, etc., to facilitate administrative processes.
Hire and supervisestudent workers.
General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/distribute mail, restock the coffee station, and order office supplies to ensure efficient office operations.
Other duties as assigned.
Additional Information to Applicants
This position is housed on theRound Rock campus ( RRC ) (https://www.rrc.txst.edu/) .
You must attach:
resume
cover letter
Job Open Date07/13/2026
Job Close Date (posting closes at midnight)07/22/2026
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/57687
Applicant Document
