ADMINISTRATIVE ASSISTANT
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ADMINISTRATIVE ASSISTANT
Salary
$1,848.00 - $2,388.00 Biweekly
Location
500 Jefferson
Job Type
Full Time
Job Number
39110
Department
Houston Fire Department
Opening Date
07/10/2026
Closing Date
7/17/2026 12:00 AM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Job Classification: Administrative Assistant
Posting Number: 39110
Department: Houston Fire Department
Division: HFD - Emergency Operations - EMS Administration
Location: 500 Jefferson St 16th floor, Houston, TX 77002, USA
Workdays & Hours: Monday - Friday 7:00 am -3:30 pm*
*Subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Performs varied professional administrative functions in the direction and coordination of programs and procedures in the assigned division.
Assists in tracking and monitoring expenditures, including P-card transactions and Purchase Orders.
Prepares and monitors Purchase Requisitions for supplies and services.
Provide customer service with the response and organization of patient's personal items that are left on HFD EMS units.
Assist in the coordination of missing and incomplete patient care records.
Review and ensure patient medical records are accurate without discrepancies to assist in billing patients and Medicare for Emergence Medical services.
May participate in special projects and other duties as requested.
WORKING CONDITIONS
The position is physically comfortable most of the time with occasional periods of stooping, bending and/or light lifting of materials. Will require extended, stressful periods of concentration and exposure to computer monitor lighting. Additional stress imposed by demanding deadlines.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
One year of administrative experience is required. Professional experience related to the @type of work to be performed may substitute for the educational requirement on a year-for-year basis.
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
Working knowledge of SAP with experience in creating and managing purchase requisition in SAP
Experience with EMS patient medical records management, modification and/or retrieval.
Advanced MS Office Word, Excel, Outlook, Power Point skills
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
The salary range for this position is:
The salary range is: Pay Grade 17
APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-394-6605.
If you need special services or accommodations, call 832-394-6605. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
What is your highest level of education?
None
High School Diploma or GED
Associate's Degree
Bachelor's Degree
Master's Degree or higher
03
Which best describes your administrative support experience?
No Experience
At least 1 but less than 3 years of experience
At least 3 but less than 5 years of experience
At least 5 but less than 7 years of experience
At least 7 but less than 9 years of experience
9 or more years of experience
04
What is your proficiency in MS Word?
No experience
Beginner: open, create, save and modify documents, format the documents for printing, using the printer menu to preview documents before they are printed and print the pages, change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
Intermediate: using Mail Merge in Word to personalize business letters for an entire mailing list or create posters and other graphics-heavy documents in Publisher, create mailing labels, insert footnote and end note, create bookmark, insert a cross reference to a bookmark, insert a link into a document, accept or reject revision, protect a revision from modification by others, compare two documents side by side, combine two documents into one, insert and delete a comment into a document.
Advanced: use mail merge to create documents, recipients lists, insert fields, prepare and existing list for use in mail merge, delete items that you have performed (copy chart and title and paste), replace check box with symbol, print out checklist and check the appropriate boxes, import subdocument, split document into two documents, create a table of contents.
05
What would best describe your proficiency in MS Excel?
No experience
Beginner: open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.
Intermediate: create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.
Advanced: customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, se spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA
06
Please rate your experience with MS Outlook.
No experience
Beginner: create, open, send and print emails.
Intermediate: all the above plus makes, edit and print appointments, create, edit and print contacts, create and edit tasks.
Advanced: all the above plus assign tasks to others, plan a meeting, send emails on behalf of superior.
07
How many years of verifiable professional experience do you have working with SAP Finance module; purchase requestion creation, purchase order history tracking, invoice payment monitoring?
No Experience
Less than 1 year of experience
at least 1 but less than 4 years of experience
at least 4 but less than 6 years of experience
at least 6 years or more of experience
08
How many years of professional experience do you have working in administrative medical records management or closely related area?
Less than 1 year of experience
1 but less than 4 years of experience
4 but less than 6 years of experience
6 years or more of experience
09
Are you a former or current City of Houston Employee?
Yes
No
10
Are you a former or CURRENT Houston Fire Department employee?
Yes
No
11
If you answered to question 9 & 10, please put your name, employee number, current or previous job title, department and supervisor's name. If not, put N/A.
Required Question
