Administrative Assistant 1, Full-time, Contingent Permanent

Empire State University • Saratoga Springs, NY • 7h ago

Location: Saratoga Springs, NY Category: Classified Job Type: Full-time Posted On: Thu Jul 9 2026 Job Description:

The Administrative Assistant 1 will perform office support and clerical work for the Center for Teaching and Learning.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

Serve as primary administrative support for the Center for Teaching and Learning (CTL)

Assist with planning and coordination for faculty development, events and program logistics

Support the development and distribution of CTL communications

Assist with organizing and updating CTL digital resources in Brightspace, SharePoint and other supported platforms

Assist with budget, purchasing, awards and record keeping

Provide excellent customer service, including telephone, e-mail or in person inquiries

Provides building coverage for receptionist in the shared rotation

Actively participate in university activities

Job Requirements:

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.

For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Work Hours: Monday - Friday - 8:30am - 5:00pm

Work Address: 1 Union Avenue, Saratoga Springs, NY

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