Oversee the planning and execution of ReUnion and Homecoming & Family weekends. The Associate Director develops and manages these two flagship programs for alumni, parents, students and the campus community in an effort to promote a culture of engagement and philanthropy.
Position Title: Associate Director of Alumni and Parent Engagement
Pay Status and Classification: Exempt, Regular Full-time. This position is not eligible for relocation assistance or visa sponsorship.
Supervisor: Director of Alumni & Parent Engagement
Position Purpose: Oversee the planning and execution of ReUnion and Homecoming & Family weekends. The Associate Director develops and manages these two flagship programs for alumni, parents, students and the campus community in an effort to promote a culture of engagement and philanthropy.
Essential Responsibilities and Duties:
Work collaboratively with Student Affairs, Union College Hospitality, Facilities Services, faculty, various student organizations and other campus stakeholders to plan successful ReUnion and Homecoming & Family Weekend programs.
Oversee the conception, strategy and implementation of a ReUnion program that connects alumni to the College through their graduation classes and affinities to foster a culture of philanthropy.
Oversee the conception, strategy and implementation of Homecoming & Family Weekend programs to connect parents and families to Union and foster a culture of philanthropy.
Develop and execute events that contribute to meaningful experiences and engagement for constituents, classes, affinity reunions and parents. Increase attendance and participant satisfaction, showcase the College and its students and programs, and grow the excitement and commitment of the Union College community.
Recruit and manage volunteers in support of ReUnion Weekend and affinity reunion groups. Facilitate volunteer recognition activities such as the Alumni Gold Medals and volunteer appreciation event.
Responsible for arrangements and logistics, securing venues, producing invitations and other collateral materials, and creating a staffing plan for logistics and prospect/volunteer management.
Work with the Union Fund, Major Gift Officers and other key stakeholders to build and execute an annual class and affinity-giving program that will support increasing a culture of philanthropy and increase the annual alumni giving rate.
Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment, and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
Coordinate event staffing schedule for events. Confirm event attendance of faculty, staff, volunteers, the President and senior administrators. Ensure a detailed event packet is prepared and provided to appropriate attending staff to include logistical information. Work with the Director of Alumni and Parent Engagement to create briefing materials for the President and senior administrators as appropriate. Attend and participate in events as part of assigned staffing.
Prompt appropriate colleagues to ensure event follow-up is managed in a timely manner, including coding participants in the constituent database, managing follow-up with constituents, sending thank you notes and emails, posting photos to the web, and producing reports and correspondence.
Lead post-event debriefing meetings to ensure important interactions with prospects and volunteers are captured and communicated.
Establish metrics and create year-end reports that include assessment and analysis of programs and events.
Assist the Director of Alumni and Family Engagement in monitoring program budgets.
Participate in and support other events planned by the Office of Alumni and Parent Engagement, including travel (approximately 20 to 25%).
Qualifications:
Bachelor's degree and a minimum of three years' experience in development, alumni relations or related field.
Able to work independently, have excellent attention to detail and be self-motivated.
Strong organizational, interpersonal and communication skills, and the ability to effectively work and interact respectfully within a diverse and inclusive environment are essential.
Understanding of higher education and the role of alumni, student and family engagement and development.
Understand fundraising principles and volunteer management, and be adept at starting annual class and affinity gift programs in partnership with the annual fund.
Able to plan, develop and implement activities, programs and special events is vital.
Previous experience working with and supervising volunteers; experience maintaining and reconciling office and events budgets; and the ability to work evenings and weekends with some (approximately 20%) travel required.
A working knowledge of various word processing, spreadsheet and database software applications is required.
Experience working in a college or university setting is preferred.
Must be safety conscious and able to work with a diverse group of individuals.
Compensation:
The annual salary range for this position is $62,826.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
Location: Schenectady, NY
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:
Generous Vacation, Sick, and Personal Time
Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
Pre and Post Tax participation in a 403(b) Retirement Plan
Salary Continuation Program in the event of Disability
Tuition Exchange
Background Checks: In accordance with our background check policy (http://www.union.edu/human-resources/background-check-policy?_ga=2.164769983.1635496244.1717465945-1000516401.1717465945) , finalists for hire will undergo a background check that includes education, employment, and criminal convictions.
E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify (https://www.e-verify.gov/) and your Right to Work (Derecho a Trabajar) (https://www.e-verify.gov/sites/default/files/everify/posters/IER\RightToWorkPoster%20Eng\Es.pdf) .
Union College
Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.
Accommodations
If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at hr@union.edu or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.
Diversity at Union College
Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.
Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.
