Administrative Project Coordinator
Category: Administration
Main location: United States, Georgia, Atlanta
Position ID: J0726-0795
Employment Type: Part Time
Position Description:
The Administrative Project Coordinator will provide administrative, scheduling, and coordination support for a marketing leadership team. This role will help keep team operations organized and moving by supporting calendars, meetings, follow ups, documentation, expenses, email monitoring, and general administrative needs.
The ideal candidate is highly organized, detail oriented, proactive, and comfortable supporting multiple senior leaders in a fast-paced corporate environment. This person should be able to manage competing priorities, communicate clearly, and help create structure across day-to-day team activity.
Your future duties and responsibilities:
Administrative & Executive Support
Provide administrative support for multiple senior leaders, including calendar management, scheduling, and meeting coordination.
Coordinate internal and external meetings, including guest logistics, meeting preparation, agendas, materials, and follow-ups.
Monitor and help manage email communications as needed.
Prepare meeting materials, recap notes, action items, and follow-up documentation.
Support expense reporting and basic administrative processes.
Help organize team files, documents, and shared resources.
Meeting & Team Coordination
Support planning and coordination for team meetings, leadership meetings, and partner meetings.
Coordinate logistics for guests attending meetings, including arrival details, agendas, materials, and follow-up needs.
Track meeting outcomes, action items, decisions, and next steps.
Help ensure team members have the information and materials needed for upcoming meetings and deadlines.
Data Collection & Documentation
Collect and organize information from team members, partners, and stakeholders.
Maintain accurate records, documents, and trackers to support team operations.
Assist with preparing reports, summaries, presentations, and status updates.
Ensure files and shared materials are organized, current, and easy to access.
Project & Operational Support
Provide light project coordination support across team initiatives.
Track deadlines, deliverables, and follow-up items.
Help support team workflow, communication, and organization.
Identify opportunities to improve organization, documentation, and administrative processes.
Support additional administrative and coordination needs as assigned.
Required qualifications to be successful in this role:
3+ years of experience in administrative support, executive assistance, project coordination, team coordination, or a related role.
Experience supporting senior leaders or multiple stakeholders preferred.
Strong organizational, time management, and follow-up skills.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Comfortable managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
Ability to work independently, take initiative, and anticipate team needs.
Professional, polished, discreet, and collaborative.
Experience in marketing, brand, entertainment, agency, or corporate environments is a plus.
Ability to flex in hours.
Competencies, Years of experience, Proficiency level
Administrative Support, Executive Assistance, Project Coordination experience, 3, Very Good
Experience supporting multiple stakeholders, 3, Good
Strong Communication Skills, 3, Very Good
Attention to Detail, Accuracy, 3, Very Good
MSFT Office, 3, Very Good
LI-EB6
This role is located at a client site in Atlanta, GA. A hybrid working model is acceptable. Bachelors Degree.
Other Information:
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $63,700.00 $98,500.00.
CGI's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well being programs
Skills:
Administration
MS Office365
Stakeholder management
What you can expect from us:
Together, as owners, let's turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because...
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
