Working Title: Payroll Coordinator
Job Class: Accounting Officer Intermediate
Agency: Revenue Dept
Job ID : 95101
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 7/13/2026.
Date Posted : 07/06/2026
Closing Date : 07/20/2026
Hiring Agency/Seniority Unit : Revenue Dept / Revenue (inc Assessors)-MAPE
Division/Unit : Financial Management / FMD-Fiscal Services
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $26.43 - $38.55 / hourly; $55,185 - $80,492 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This posting may be used to fill multiple vacancies.
In this role, you will be responsible for coordinating all payroll activities for the Department of Revenue using the State of Minnesota's SEMA4 payroll system, ensuring employees are paid accurately and on time while maintaining proper position funding and compliance with state, federal, and collective bargaining requirements. Working closely with Human Resources, budget staff, Minnesota Management and Budget (MMB), and agency leadership, you will manage payroll schedules, resolve complex payroll issues, and serve as a trusted resource on payroll policies, procedures, and regulations. You will also review employee expense reimbursements for accuracy and policy compliance, provide technical guidance and training on payroll processes and bargaining agreement provisions, and identify opportunities to improve payroll operations, strengthen internal controls, and enhance the efficiency and effectiveness of payroll services across the department.
Telework Info:
This position is eligible for hybrid telework. Employees living within 50 miles of the office will be required to work in the office at least 50% of the time each month. Employees may reside outside the state of Minnesota if they live in a state bordering Minnesota and are within 50 miles of the primary work location.
Existing employees who were approved to telework from a bordering state and more than 50 miles from their work location before June 1, 2025, may retain this arrangement unless they move farther away.
Minimum Qualifications
1 plus year of professional payroll-related experience, including processing, auditing, or reconciling payroll timesheets, payroll transactions, labor distribution records, or other related financial data.
Demonstrated knowledge of payroll laws, regulations, and requirements, including federal and state tax withholding rules, the Fair Labor Standards Act (FLSA), and applicable payroll compliance standards.
Strong problem-solving and critical-thinking abilities, with proven experience analyzing payroll data, identifying and researching discrepancies, and resolving complex payroll issues.
Excellent organizational skills and a high level of attention to detail, with the ability to manage multiple priorities, meet strict deadlines, and maintain accuracy in a fast-paced environment.
Effective verbal and written communication skills, including the ability to clearly explain payroll processes and provide guidance to employees, supervisors, and other stakeholders.
Demonstrated integrity and ability to handle confidential and sensitive information with discretion.
Preferred Qualifications
Experience working in a public-sector or unionized environment, including interpreting and applying collective bargaining agreements, human resources and payroll policies related to overtime, shift differentials, leave accruals, and other payroll provisions.
Experience using State of Minnesota payroll systems such as SEMA4, SWIFT, Self Service, or comparable HRIS/payroll platforms.
Two or more years of professional payroll experience involving processing, auditing, or reconciling timesheets, transactions, labor distribution, or related financial data.
Experience performing a full range of payroll functions in SEMA4, including payroll processing, expense reimbursements, labor distribution, reporting, and other payroll transactions.
Experience reviewing and processing payroll adjustments, overpayments, leave payouts, severance, reimbursements, garnishments, levies, and other complex payroll scenarios.
Experience providing training, creating instructional materials, offering technical assistance, or developing and improving payroll policies and procedures.
Proficiency with Microsoft Excel and Word, with the ability to apply these tools to payroll tasks and data analysis.
Physical Requirements
Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.
Additional Requirements
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position. As part of an offer of employment, a fingerprint-based background check will be conducted. This will include, but is not limited to, checking degrees and licensures, state and federal criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). The Department of Revenue is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MDOR does not participate in E-Verify
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
