Administrative Technician III - Montrose
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Salary
$51,360.00 - $59,064.00 Annually
Location
Montrose County, CO
Job Type
Full Time
Job Number
HAA-50003578-07/26
Department
Department of Transportation
Opening Date
07/06/2026
Closing Date
7/19/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2424 N Townsend Ave, Montrose, CO 81401, USA
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
madelyn.katz@state.co.us
Hiring Pay Rate
The 2026 Step Pay Program may increase the salary range for employees with time in the class series.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits (https://www.codot.gov/topcontent/employment/benefits) for details. Some positions may qualify for Public Service Loan Forgiveness (https://studentaid.gov/pslf/) .
CDOT for All
CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Description of Job
Description of Job
About the Work Unit
Support the operation of public transportation facilities and services in support of the social, economic, and environmental goals of the people of Colorado. To provide administrative and technical support to interpret, coordinate, facilitate and provide factual information to the traveling public, maintenance supervision, section employees, and departmental personnel pertaining to Colorado Department of Transportation policies and procedures using the most efficient, effective, and resourceful methods possible.
About the Position
As the working title, you will Provide technical and administrative support by implementing professional standards in communication, answering inquiries from the public and state employees concerning departmental policies, procedures, and general road conditions and making referrals to appropriate information sources. Develop and implement office policies and processes in order to increase efficiency. Collect, evaluate, collate, and create reports. Complete data entry and track various information and documents in a variety of computer systems. Accurately process invoices, section correspondence, timesheets, personnel and other departmental forms, general mail, and copies of requested data. Administer the Adopt A Highway program, Proctor Oral Board and promotional exams. This position must provide support to the Superintendent, Deputy Maintenance Superintendents, Technician V, LTC OPS Is, Field Supervisors, Maintenance Employees, as well as duties previously assigned.
Your duties and responsibilities will include, but are not limited to, the following
Provide technical and operational support to the Maintenance Superintendent, Deputy Maintenance Superintendents, Technician V, LTC Ops I, 3 TM IIIs, and 40 Maintenance Employees.
Facilitate functions in the areas of quality customer service tracking and resolution, and maintain procedures to coordinate, collect and monitor information, digital and paper files.
Maintain good public relations with various government agencies and the public.
Provide directional information, assist with complainants or direct them to the proper person for resolution. Document and track resolution to ensure resolution consistency for future complaints and inquires. Communicate emergency situations immediately via digital/telephone or highway band radio as needed. Collect information from public and notify proper CDOT personnel of problems or hazards that may/could exist.
Assist in maintaining data naming conventions and ensuring data integrity of received information for efficient and adequate reporting.
Maintain professional and courteous standards in routing all inquiries. Public liaison for all levels of personnel involved in the operation of the organizational unit.
Research and provide information to resolve problems and complaints.
Schedules and tracks employee DOT Physicals and Pulmonary Function Testing and ensures timely renewals. Works with Region Safety Officer to ensure PFTs, for the Montrose Lincoln Area employees, are completed annually for fit testing of SCBA firefighting breathing apparatus.
Independently contact vendors to obtain price quotes for purchase orders needed by the maintenance section. Creates Purchase Orders, pays invoices and tracks PO balances.
Assist the Statewide Adopt a Highway Coordinator, administers Adopt A Highway program, enrolling participants, ensuring accurate completion of paperwork, determining sign size, ordering signs and coordinating installation, tracks supplies provided and ensures compliance with the program guidelines, authorizes the removal of signs for non-compliance.
Assist Human Resources, proctors promotional testing, verifying candidate eligibility, troubleshooting login issues and ensuring completion of required paperwork.
Orders office equipment (copiers, printer, monitors, etc.)
Makes, coordinates, and/or schedules reservations, conference rooms, meetings and/or trainings.
Assist in preparing meeting rooms for audio and visual capabilities, that do not require OIT.
Answer questions regarding electronic onboarding, ensuring accurate completion of documents, and explaining policies and procedures.
Tracks New Hire Training Pay to ensure timely processing and assist with HEO III enrollment. Proctors Oral Board Interviews, scheduling appointments, giving oral instructions to candidates, ensuring procedures are followed correctly, collecting and disseminating paperwork in a timely manner.
Processes Business Card Orders, updates equipment/attachment lists for equipment, updates area phone lists and Colorado State Patrol After Hours Dispatch information, logs tailgate talks into Google Drive and processes copier and cell phone bills for payment.
Prepares Employee Expense Reports, ensuring use of proper rates and coding, and obtains required signatures for processing.
Prepares Cell Phone Agreements, Commute Agreements, and other required documents for transferring or promoting employees.
Assists in the completion of Exiting Employee paperwork, due to resignation or retirement.
Implements new forms and reports to streamline operational reporting.
Subject to traveling for meetings and training on State business.
Reviews time sheets for area personnel.
Trains new employees to document time worked on the SAP time sheet and when time sheets are due.
Communicates with Human Resources and Payroll to resolve employee time sheet issues.
Provide information and guidance to employees, supervisors and Appointing Authorities on FML program, including eligibility and designation requirements. As the primary FML contact for the Lincoln Area, assist with all FML requests as appropriate.
Work collaboratively to ensure consistency of FMLA program implementation and ensure compliance with program requirements.
Responsible for tracking and providing guidance on completion of required FMLA paperwork, leave usage and time keeping.
Communicate with Appointing Authority about low leave balances, exhaustion of leave, and referral for ADA consideration.
Direct contact with other CDOT offices via daily internal mail delivery - requires valid driver's license.
Assist the various Program Administrators with setting up committee meetings and prepare agendas for the Section.
Manages paper and digital files for Superintendent, Deputy Superintendents, Technician V, and LTC OPS Is.
Responds to employee inquiries about CDOT's policies and procedures, purchasing rules and Personnel Rules.
Other job duties as assigned.
Work Environment
Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
Occasional travel throughout Colorado
Required to operate CDOT vehicles
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Experience Only:
Three years of work experience where the primary responsibility involved applying rules and procedures for the entry and quality assurance of data; creating reports, reviewing and processing financial documents and advanced proficiency using computer software/systems daily (e.g. MS Access, Excel, SAP).
OR
Experience & Education:
A combination of related education and/or relevant experience that involved applying rules and procedures for the entry and quality assurance of data; creating reports, reviewing and processing financial documents and advanced proficiency using computer software/systems daily (e.g. MS Access, Excel, SAP).
Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated. College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment (delete those that do not apply)
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
A current valid driver's license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.
Preferred Qualifications
The exceptional applicant will possess the proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section;
Years of State service experience related to the duties of this position;
Ability to work under tight deadlines and be adaptable to changing assignments;
Ability to take initiative to solve problems in an innovative manner;
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
Effective interpersonal and relationship-building skills;
Strong time and project management skills, including prioritization and multi-tasking ability;
Excellent reasoning, investigative, analytical, and problem-solving ability;
Excellent facilitation, presentation, and communication skills, both written and oral;
Strong attention to technical detail and accuracy;
Passion for safety;
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.
Supplemental Information
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
Notifications:
All correspondence regarding your status in the selection/examination process will be via email . Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email . Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Accurate." Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com (https://www.accurate.copm/) . Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries toMadelyn Katzatmadelyn.katz@state.co.us.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
MK (SAP #50003578/PCR #XXXXX)
Employer
State of Colorado
Address
See the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
