Staff Accountant | Architecture & Professional Services
We are seeking a highly organized and detail-oriented Staff Accountant to oversee day-to-day accounting operations while providing critical financial reporting, analysis, and operational support. This role combines hands-on accounting responsibilities with strategic financial oversight and serves as a key resource for leadership on financial performance, compliance, and process improvement initiatives.
Key Responsibilities
Maintain the general ledger by accurately recording, reconciling, and reviewing financial transactions.
Manage the full accounts payable and accounts receivable cycle, including invoicing, collections, vendor payments, and account reconciliations.
Perform credit card reconciliations across multiple accounts and users.
Monitor cash flow, expenditures, and overall financial activity to support business operations.
Prepare weekly, monthly, and ad hoc financial reports for leadership teams.
Track budgets, analyze expenses, and monitor project profitability.
Support revenue recognition processes tied to project milestones, contracts, and professional services engagements.
Process payroll, manage employee timesheets, and coordinate with HR on payroll-related matters.
Maintain business insurance policies, oversee renewals, and manage compliance documentation.
Partner with external CPAs, tax advisors, and consultants to support reporting, audits, and tax preparation.
Ensure compliance with multi-state tax regulations and maintain audit readiness.
Lead month-end and year-end close activities, ensuring timely and accurate financial reporting.
Identify opportunities to improve accounting processes, internal controls, and financial workflows.
Serve as the primary point of contact for accounting and financial operations inquiries.
Required Qualifications
Bachelor's degree in Accounting, Finance, or a related field preferred.
Proven experience in full-cycle accounting, including accounts payable, accounts receivable, reconciliations, and general ledger management.
Proficiency with QuickBooks or comparable ERP/accounting systems.
Strong financial reporting and month-end close experience.
Experience processing payroll and managing job costing or project-based accounting.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities independently while meeting deadlines.
Excellent communication skills and the ability to work effectively with leadership, vendors, employees, and external partners.
High level of professionalism and discretion when handling confidential financial information.
Preferred Qualifications
Experience within architecture, engineering, construction, or professional services environments.
Knowledge of project accounting and revenue recognition practices.
Familiarity with multi-state tax compliance and regulatory requirements.
Experience managing business insurance programs, including general liability and workers' compensation policies.
Knowledge in budgeting, forecasting, and financial modeling.
Experience implementing process improvements and strengthening internal controls.
Knowledge of vendor contract compliance and financial risk management.
Work Environment
This position operates within a collaborative professional services environment and works closely with leadership, HR, external advisors, vendors, and project teams. The role offers significant ownership of the accounting function and the opportunity to contribute directly to the organization's financial operations, reporting, and long-term success.
Job Type & Location
This is a Contract to Hire position based out of New York, NY.
Pay and Benefits
The pay range for this position is $32.00 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Jul 20, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
