Executive Operations Assistant

Insight Global • Ann Arbor, MI • 2h ago

Job Description

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally

Primary Responsibilities

Coordinate calendars, meetings, and travel arrangements for team members and leadership

Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials

Track and follow up on action items, project updates, and key deliverables

Maintain department records, SharePoint sites, and documentation systems

Support onboarding activities, travel reservations and general team logistics

Coordinate communication with cross-functional teams and global counterparts (including Japan)

Assist with budget tracking, expense reporting, and administrative processes

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Associate's, Bachelor's degree or equivalent work experience

Looking for someone who can be a right-hand person to the VP of this organization.

Must be able to help with managing budgets, tracking budgets creating budgets, and as well as be involved in the strategic planning of the business for this team

3+ years of recent strong administrative support experience supporting senior leadership (Manager, Senior Manager, VP or Director)

Basic Knowledge of SAP/Ariba

Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify

Strong organizational and communication skills

Ability to manage multiple priorities in a fast-paced environment Experience supporting engineering or technical teams

Experience working in a global environment, including coordination with Japan

Familiarity with SharePoint or document management systems

Familiarity with advanced visualization/analysis packages (e.g., Power BI)

Openness to explore new tools and methods (e.g., AI) to improve work efficiency

Experience supporting project tracking or reporting activities

Similar Jobs

Merchandising Retail Installation

Acosta Group • Taylor, MI • 1h ago

Retail & Hospitality

Merchandising Retail Installation Employment TypeFull Time LocationMI - TAYLOR Join Our Team - Build, Create, and Make an Impact What You'll Earn & Enjoy Competitive starting pay at $19/hour for general merchandising...

1h ago

Go to Apply

Assistant Director

Learning Care Group • Farmington Hills, MI • 3h ago

Assistant Director Share by Email Share on LinkedIn Share on X ( http://www.x.com/intent/post?url=https%3A%2F%2Fcareers.learningcaregroup.com%2Fsearch%2Fjobdetails%2Fassistant-director%2F4954e37a-6234-4cb4-84ad-7f7beaeee...

3h ago

Go to Apply

Private Bank Acct Spec II - IM&T

Fifth Third Bank, N.A. • Farmington Hills, MI • 4h ago

Finance, Accounting & Banking

Make banking a Fifth Third better® We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Responsible for the facilitation...

4h ago

Go to Apply

Private Bank Acct Spec II - IM&T

Fifth Third Bank, N.A. • Farmington Hills, MI • 4h ago

Finance, Accounting & Banking

4h ago

Go to Apply

Institutional Account Administrator II

Fifth Third Bank, N.A. • Farmington Hills, MI • 4h ago

4h ago

Go to Apply

Medical Assistant (MA)

Trinity Health • Ypsilanti, MI • 5h ago

Hospital & Medical

Employment Type: Full time Shift: Day Shift Description: POSITION DESCRIPTION: Assists in the examination and treatment of patients by tracking patient information, documenting the medical record, assisting with in-offic...

5h ago

Go to Apply

Medical Assistant (MA)

Trinity Health • Clinton, MI • 5h ago

Hospital & Medical

Employment Type: Part time Shift: Rotating Shift Description: POSITION DESCRIPTION: Assists in the examination and treatment of patients by tracking patient information, documenting the medical record, assisting with in-...

5h ago

Go to Apply

Medical Assistant (MA)

Trinity Health • Ypsilanti, MI • 5h ago

Hospital & Medical

5h ago

Go to Apply

Medical Assistant (MA)

Trinity Health • Ypsilanti, MI • 5h ago

Hospital & Medical

Employment Type: Full time Shift: Description: POSITION DESCRIPTION: Assists in the examination and treatment of patients by tracking patient information, documenting the medical record, assisting with in-office procedur...

5h ago

Go to Apply

Medical Assistant (MA)

Trinity Health • Ypsilanti, MI • 5h ago

Hospital & Medical

5h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)