Finance Coordinator

TERRACON CONSULTANTS • Cudahy, WI • 3w ago

JOB REQUIREMENTS: General Responsibilities: Regional Finance Coordinator
Full-Time Onsite Location: Milwaukee, WI OR Glendale Heights, IL Pay:
\$27.78 - \$33.28 per hour (Disclosure: varies on location) Position
Overview The Regional Finance Coordinator is responsible for supporting
accurate and timely project financial operations, including project
setup, billing, collections, and related financial coordination
activities within an engineering consulting environment. This role
partners closely with Project Managers and finance leadership to ensure
compliance with contractual terms, internal controls, and company
policies. Essential Roles and Responsibilities: Project Setup, Review &
Maintenance Coordinate new project registrations or review externally
initiated setups to ensure alignment with contracts, purchase orders,
and client requirements. Support project lifecycle activities, including
opening and closing tasks. Assist with budget tracking and management.
Enter executed change orders into financial systems. Proactively notify
Project Managers of potential budget overruns, write-downs, or
unrecognized revenue risks. Maintain organized electronic project files,
including contracts, work authorizations, budgets, invoices, and
approvals. Follow company quality assurance standards for document
management and retention. Billing & WIP Management Maintain and manage
billing schedules in accordance with contract terms and regional finance
guidance. Initiate billing for eligible projects and prepare draft
invoices based on client-specific requirements. Coordinate invoice
review and approval with Project Managers and other stakeholders. Issue
reminders and escalate as needed to meet billing deadlines and financial
performance targets. Finalize invoices and submit complete billing
packages (e.g., cover sheets, payment applications, lien waivers, and
supporting documentation) through appropriate client channels (mail,
email, or portals). Investigate and resolve routine and complex billing
discrepancies in accordance with standard procedures. Perform assigned
CMELMS (or equivalent system) responsibilities. Collections & Accounts
Receivable Support Conduct routine collections activities, including
client outreach via phone and email for past-due invoices. Document all
collection efforts in the appropriate system, including communication
details and expected payment timelines. Monitor and follow up on aging
receivables beyond established terms and average days to pay.
Collaborate with Project Managers, Operational Finance, Corporate...
For full info follow application link. Terracon is an EEO employer. We
encourage qualified minority, female, veteran and disabled candidates to
apply and be considered for open positions. We do not discriminate
against any applicant for employment, or any employee because of race,
color, religion, national origin, age, sex, sexual orientation, gender
identity, gender, disability, age, or military status. ***
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/D80EDFAE6034489D

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