Senior Grant Finance Specialist
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Senior Grant Finance Specialist
Salary
$59,321.60 Annually
Location
City County Building, IN
Job Type
Full Time
Job Number
09878
Department
Office of Finance and Management
Opening Date
07/02/2026
Closing Date
8/1/2026 11:59 PM Eastern
Description
Benefits
Overview
Agency Summary
The mission of the Office of Finance and Management is to serve the residents of Indianapolis and Marion County by ensuring fiscal stability through accurate budgeting and financial reporting, efficient procurement, and building a workforce dedicated to excellence in public service.
Job Summary
Position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, financial and progress reporting, Training, and various PS and E-Civis functions and procedures. Establishes and maintains strong relationships with both internal and external departments/agencies, federal government offices, and non-profit agencies Performing complex budgeting and accounting functions; conducts financial, statistical, and analytical reports in preparation of financial reports, statements, claims and reimbursements according to prescribed guidelines as it relates to grant funding. Assists with developing and delivering grant management training to Enterprise. Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Requires minimal supervision and utilizes independent judgment periodically when policies or procedures are not available or when interpreting grant regulations. Position reports to Administrator, Grants.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Updates and maintains various grant logins for State, Federal and Local software for department and agencies within Enterprise
Serves as a subject matter expert on federal regulations governing grants and 2CRF200 Subpart F Single Audit Requirements
Compiles information and completes progress reports for grants managed by OFM
Reviews grant financial reports for City/County agencies, including grant funded and match expenditures. Ensures that reports are accurate and reflect what is posted to the G/L
Directs and oversees agency budget modifications and process/submit grant amendments to funders
Reviews and approves grant projects and grant budgets in PeopleSoft grants module and E-Civis
Monitors, tracks, and projects grant expenditures to assure all grant funds will be expended, reimbursed, and reconciled prior to close of grant period
Monitors agency finance staff regarding appropriate expenditure of grant funds; for compliance and allowable expenses
Coordinates with agencies to submit journal entries to correct expense and revenue posting errors
Alerts agencies when grant spending is off track for completing project on time
Facilitates grant close out process in E- Civis & PeopleSoft Grants
Coordinates with agencies to complete closeout related tasks
Reviews/processes reimbursement requests from subrecipients and performs federal and state draw down of funds for grant reimbursement as necessary for OFM Grants and City/County agencies as needed
Troubleshoots and resolves grants module and E-Civis issues for agencies specific to grant budgets, billing, errors, and proposals
Oversees sub-recipient monitoring process and completion of FFATA requirements
Directs proposal development activities for grant specialists
Discusses program plans and leads development strategies
Reviews and guides budget development for grant proposals
Assesses if budget is reasonable and necessary for the project, does not supplant local funding, and that calculations are accurate
Serves as liaison with government, foundations, and corporate funding sources
Develops and maintains various forms, templates, and processes to facilitate grant proposal and grants management processes between OFM and agencies
Assists with development and delivery of all grants related training including the PeopleSoft grant module, E-Civis, general grant management, grant writing, single audit, subrecipient monitoring, etc.
Creates, maintains, and updates training materials, grants manual, software job aids, and presentations for grant training
Train, coordinate, and/or review work of grant specialists. Acts as grants advisor with agency finance staff and OFM budget analysts
Must maintain confidentiality at all times
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Qualifications
Bachelor's Degree in Finance or related field. Four (4) years of prior grant experience can substitute for formal education. Three (3) years of grants management and/or grant writing experience. Knowledge and experience in understanding and applying general accounting procedures as well as working knowledge of Uniform Grant Guidance. Knowledge and experience working with various computer accounting system software and databases are a must. Must demonstrate the ability to coordinate multiple tasks and set priorities. Must have the ability to communicate effectively in all formats (verbally and written) and be able to present information to peers, upper management, and all others clearly. Ability to meet strict deadlines while coordinating a variety of projects simultaneously is important. Must be a self-starter and able to work independently. Must be able to resolve issues and systematically researches problems to dig deeper to uncover relevant information as well as find efficiencies in processes. Understand cause and effect relationships and thoroughly evaluates complex situations to develop solutions. Evaluates situations from several angles to select best option or direction. Must be willing to invest time and effort in developing individual relationships and networks to facilitate job performance. Ability to identify a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Must be able to utilize knowledge acquired through formal training or extensive on-the-job experience to apply relevant policies and procedures accurately and with consistency. Must ensure expenses and revenues are recognized, accurate, complies with grant regulations, and are within the approved budget. Ability to express oneself effectively in writing or verbally. Must have strong time management and the ability to prioritize the most pressing or important tasks. Must be comfortable with hosting training sessions with individuals or in groups.
Preferred Job Requirements and Qualifications
Prior supervisory experience is desired. Five (5) years Federal and State grants management experience preferred. Experience writing Federal grant proposals. This includes job requirements and qualifications noted in minimum above.
If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY . It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.
Working Conditions
Work is conducted in a standard office environment. Some business meetings out of the office and community meetings during the evening may be required.
