Admin Assistant

Robert Half • Oakland, CA • 2h ago

Description

Job Summary:

The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.

Key Responsibilities:

Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.

Schedule meetings, appointments, and manage calendars. Based on general knowledge.

Prepare reports, presentations, and other business documents. Based on general knowledge.

Maintain filing systems, records, and office databases. Based on general knowledge.

Order office supplies and support general office management tasks. Based on general knowledge.

Greet visitors and provide general administrative support to staff and management. Based on general knowledge.

Assist with data entry, expense reports, and invoice processing. Based on general knowledge.

Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.

Support special projects and perform other administrative duties as assigned. Based on general knowledge.

Requirements

Qualifications:

High school diploma or equivalent required; associate or bachelor's degree preferred. Based on general knowledge.

Previous administrative, clerical, or office support experience preferred. Based on general knowledge.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Based on general knowledge.

Strong organizational, communication, and time management skills. Based on general knowledge.

Ability to multitask, prioritize responsibilities, and maintain confidentiality. Based on general knowledge.

Strong attention to detail and problem-solving skills. Based on general knowledge.

Preferred Skills:

Professional verbal and written communication. Based on general knowledge.

Customer service mindset and interpersonal skills. Based on general knowledge.

Ability to work independently and collaboratively in a team environment. Based on general knowledge.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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