Office Manager/Administrative Assistant

Eurofins US Network • Fremont, CA • 4h ago

Fremont, CA, USA

Part-time

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2021, Eurofins generated total revenues of EUR 6.72 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

Shift: (Part-Time) Monday- Friday, 8am- 12pm (20 hours per week)

Essential Duties and Responsibilities:

Greet visitors, manages site visitor logs and organizes and distributes in-coming mail.

Stock office with office supplies, snacks and beverages and work to ensure a pleasant working environment for all employees.

Maintains company organizational charts.

Provides administrative support for onboarding site new hires such as calendaring onboarding sessions and distributing new hire swag bags.

Updates site security badge management system.

Provide administrative support to the onsite activities team by assisting with event set-up and clean up and outside catering or vendor coordination.

Primary point of contact for on-site meetings including coordinating meeting location and catering

Responsible for supporting office administrative tasks such as expense reports for department heads and office supply purchasing and any other tasks on an as needed basis.

Purchasing and Accounting Support: request PO's in Coupa purchasing software platform.

Primary point of contact for external office contractors, cleaners and suppliers for scheduled maintenance

Demonstrates and promotes the company vision

Regular attendance and punctuality

Provides cross-functional support to EHS/Facilities

Performs other duties as assigned

Adheres to site environmental health and safety (EHS) requirements

Qualifications

2+ years of office administration experience handling administrative, accounting and office management related tasks.

High school diploma.

Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Additional Information

What we offer:

Excellent full time benefits including comprehensive medical coverage, dental, and vision options

Life and disability insurance

401(k) with company match

Paid vacation and holidays

All your information will be kept confidential according to EEO guidelines.

Eurofins USA Discovery Services is a Disabled and Veteran Equal Employment Opportunity employer.

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