UTS - Temporary Administrative Support Specialist at NC State

North Carolina State University • Raleigh, NC • 1h ago

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 480501 - UHR Temporary Services

Location: Raleigh, NC

Essential Job Duties:

The Temporary Administrative Support Specialist provides administrative and operational support to the department, including support for department and center students, faculty, and staff. This position is responsible for efficiently processing vouchers, managing PCard reconciliations, handling travel authorizations and reimbursement requests, entering lab and center orders, tracking receivables, and serving as the front desk liaison for visitors. The role requires strong attention to detail, organization, communication skills, and customer service while supporting daily department operations. Additional duties may be assigned as needed.

Other Work/Responsibilities:

Other duties as needed.

Required Qualifications:

Strong office management and administrative support skills.

Strong interpersonal skills with the ability to interact professionally with students, faculty, staff, and visitors.

Strong written and verbal communication skills.

Ability to provide excellent customer service and serve as a front desk liaison.

Ability to process vouchers, manage PCard reconciliations, and support travel authorization and reimbursement processes.

Ability to enter and track lab and center orders and maintain accurate records.

Ability to track receivables and support department financial operations.

Strong attention to detail, organization, and ability to manage multiple priorities.

Ability to maintain confidentiality and handle administrative information appropriately.

Preferred Qualifications:

1+ years of experience in administrative support, office management, business operations, or related areas.

Experience working with University financial and HR systems preferred.

Experience processing financial transactions, reimbursements, purchasing requests, or related administrative functions.

Experience working in a higher education environment preferred.

Familiarity with university policies, procedures, and administrative processes preferred.

Experience supporting faculty, staff, students, or research/academic departments preferred.

Required license or certification:

N/A

Position Number: 48SM76

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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