Administrative Program Specialist C
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5390496)
Apply
?
Administrative Program Specialist C
Salary
$3,579.00 - $7,025.00 Monthly
Location
New Orleans, LA
Job Type
Promotion
Job Number
CRT-2026-222732-PW
Department
Culture Rec & Tourism-State Museum
Opening Date
06/26/2026
Closing Date
7/1/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
This is a full-time position located at theState Museum in New Orleans, LA.
This position provides critical support for administrative functions supporting the maintenance and administration departments in the Office of State Museum. This position will be responsible for managing contracts, inventory, work orders, purchasing, scheduling, and system support, etc.
The Louisiana State Museum's collections and educational programs stimulate awareness and appreciation of our state's rich and diverse history and culture.
AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Minimum Qualifications
Five years of experience in administrative services; OR
Six years of full-time work experience in any field plus two years of experience in administrative services; OR
A bachelor's degree plus two years of experience in administrative services; OR
An advanced degree plus one year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168110) .
Job Duties and Other Information
Job Duties:
Prepares and reviews certain bids for facilities and administrative services projects designated for museums throughout the state.
Procures through proper vendor selection, solicitation, evaluation of bids for price, delivery, terms and conditions, and awards to the lowest responsible and responsive vendor whose bid meets the requirements set forth in the solicitation.
Manages vendor correspondence and follow-up regarding contract terms, deliveries, quality, and order changes or addenda.
Consults with other state agencies, directors, service providers, architects, project managers, contractors, and contract engineers.
Responsible for all purchase orders for the procurement of materials and equipment used by the Maintenance Team, the Deputy Assistant Secretary, and the Director.
Assists in preparation and review of construction/maintenance and service agreement documents and expenditures for contracts, projects, and RFP's.
Submits documents to the Office of Procurement for processing according to DOA State Purchasing Rules and Regulations and internal policy and procedures.
Manages all purchase requests for acquisitions, requisitions, and P-Card purchases through the OnBase system.
Effectively manages the accounting system regarding expenditures, project funding sources, and day-to-day purchases by the Maintenance Team, the Deputy Assistant Secretary, and the Director.
Purchases all equipment, supplies, and services by developing specifications that include new technology, promote competition, and eliminate details, which may cause in delivery at an optimum price for the agency.
Manages the purchasing and requisitioning of adequate inventories of supplies, materials, and equipment used by the Maintenance Team, and works with the Administrative Office staff on inventory audits.
Manages inventory for all maintenance; maintains inventory records, is responsible for all moveable state property; tagging, reporting, inventory, transferring, or moving of state property, and surplus or scrap property.
Tracks annual expenditures on maintenance service agreements/contracts and works with the Administrative Office to ensure that all agreement/contract commitments are honored.
Position-Specific Details:
Appointment Type:This position will be filled as an internal promotion; you must be a currentpermanentemployee of the Dept of Culture, Recreation, and Tourism, serving in a Classified position, in order to qualify.
Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy, contact:
Pacee Wallace
Department of Culture, Recreation, & Tourism
1051 N. 3rdStreet
Baton Rouge, LA 70802
Phone: 225-342-8202
pwallace@crt.la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a current permanent classified employee of the Louisiana Department of Culture, Recreation, and Tourism (CRT)?
Yes
No
02
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
03
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
04
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
05
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06
MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
07
MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email
