Administrative Assistant

FORT ATKINSON HIGH SCHOOL • Fort Atkinson, WI • 21h ago

JOB REQUIREMENTS: The School District of Fort Atkinson is seeking an organized, detail-oriented, and energetic professional to serve as the Administrative Assistant to the Principal and Financial Bookkeeper at Fort Atkinson High School. This dual-role position provides confidential, high-level administrative support to the principal while managing the high school\'s building budget, student activity accounts, and financial procedures.As the literal and figurative central person of the high school office, this individual must foster an inclusive, high-performing culture of growth and community for our approximately 800 students, their families, and our staff. JOB RESPONSIBILITIES Administrative & Principal Support - Provide confidential, skilled, and highly efficient secretarial services to support the High School Principal and administrative team. - Manage the principal\'s calendar, coordinate building-wide meetings, and supports the principal in the planning of school events. - Produce high-quality, professionally formatted correspondence, school-wide communications, and web/social media updates. - Serve as a primary point of contact for families, students, and stakeholders, responding empathetically and effectively to inquiries. Financial Bookkeeping - Maintain a strong background in accounting and financial procedures to support the principal in managing the high school\'s operational budget. - Process purchase orders, monitor expenditures, and ensure all building-level financial transactions align with district policies. - Oversee and audit student activity accounts, athletic funds, and fundraising financials. - Utilize specialized district accounting software to generate monthly financial reports for the principal and district office. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Create, maintain, and enter information into databases. Use computers for various applications, such as database management or word processing. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Schedule and confirm appointments for clients, customers, or supervisors. Maintain scheduling and event calendars. Compose, @type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Complete forms in accordance with company procedures. Locate and attach appropriate files to incoming correspondence requiring replies. Conduct searches to find needed information, using such sources as the Internet. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Make copies of correspondence or other printed material. Learn to operate new office technologies as they are developed and implemented. Order and dispense supplies. Prepare conference or event materials, such as flyers or invitations. Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll. Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced. Establish work procedures or schedules and keep track of the daily work of clerical staff. Provide services to customers, such as order placement or account information. Mail newsletters, promotional material, or other information. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies. Manage projects or contribute to committee or team work. ** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications & Skills Required Core Skills High School Diploma Financial Acumen: Strong background in accounting, bookkeeping, and budget monitoring. Experience with school-based accounting software is highly desired. Technical Proficiency: Highly skilled in computer applications including spreadsheets (Excel/Sheets), word processing, presentation software, and web page or social media tools. Willingness to master district-specific software. Communication Excellence: Outstanding written and verbal grammar skills, with a sharp eye for editing and formatting professional correspondence. Organization & Autonomy: Strong initiative to recognize necessary tasks and complete them with minimal supervision. Exceptional ability to prioritize and meet tight deadlines. Interpersonal & Cultural Savvy: Excellent listening skills and the ability to work collaboratively with a diverse population of students, staff, and community members. Environmental & Behavioral Expectations Ability to maintain absolute confidentiality regarding sensitive student, staff, and financial data. Ability to remain calm, professional, and efficient in a fast-paced, high-energy, and occasionally stressful environment. A collaborative, student-centered \"We can\" attitude. ** APPLICATION INSTRUCTIONS: Apply Online: https://wecan.waspa.org/Vacancy/265996

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