Construction Administrative Assistant

Robert Half • Westfield, NJ • 1h ago

Description

We are looking for a detail-oriented Construction Administrative Assistant to support the estimating team. This Long-term Contract opportunity will cover a leave assignment and is ideal for someone who can keep multiple deadlines on track while maintaining accuracy in a fast-paced construction environment. The role focuses on proposal coordination, document control, vendor communication, and general administrative support for active bids.

Responsibilities:

Coordinate the preparation and final assembly of bid packages, scope documents, and supporting materials for submission.

Organize plans, specifications, addenda, and revision records so estimating information remains current and accessible.

Monitor incoming supplier and subcontractor pricing, compile comparisons, and help arrange proposal details for estimator review.

Maintain bid logs, filing systems, and tracking tools for both active opportunities and archived project records.

Prepare spreadsheets, cost summaries, and other administrative documents that support the estimating process.

Track bid deadlines, assist with scheduling priorities, and help ensure submissions are completed on time.

Communicate with vendors, subcontractors, and internal team members to gather required forms, pricing, and documentation.

Participate in meetings and provide administrative follow-up on action items related to estimating activities.

Requirements TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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