Department Administrative Assistant (Phoenix, AZ) (#5009)

Dorsey & Whitney LLP • Phoenix, AZ • 1h ago

We are seeking aDepartment Administrative Assistantto join our growing Phoenix office and provide support for other Dorsey offices. As a valued team member, you will provide a broad range of administrative support to attorneys and staff. Do you deftly handle multiple tasks? Are you a good communicator with a focus on excellent customer service? Do you thrive in a dynamic office environment? If so, we'd welcome your application.

In this role, you will:

Input, track, and receive tasks using legal services workflow system.

Assist with entering attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.

Organize electronic documents in Outlook, document management system, and shared network drives.

Organize physical files and other hard copy materials.

Scan, fax, and photocopy documents.

Process reimbursement requests, check requests, and vendor invoices in the expense management system.

Prepare outgoing mail, shipping labels, certified mail, and assist with large mailings.

Prepare binders, indexes, and labels; assist with organization of materials.

Schedule conference rooms and visiting attorney offices; order catering as needed.

Provide administrative support directly for first and second year associates, as requested.

Provide backup coverage for Client Services Coordinator, as requested.

May be requested to perform other duties not listed above.

What we're looking for:

High School diploma or G.E.D. equivalent.

At least 1 year of administrative support or related experience.

Accurate typing skills.

Good oral and written communication skills.

Ability to work effectively with all levels of personnel.

Attention to detail and accuracy.

Strong organizational skills.

Strong customer/client service focus and skills.

Ability to adhere to deadlines.

Ability to maintain client and firm confidentiality.

Ability to work independently and in a team environment.

Working knowledge of Microsoft Office.

Physical strength and agility to permit full performance of the duties of the position, including daily bending, operating office equipment, and moving up to approximately 30 pounds.

Preferred:

Previous law firm or other professional services experience.

About Dorsey:

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

Mansfield Certification Plus (Diversity Lab)

Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)

100% rating on the Corporate Equality Index (Human Rights Campaign)

Gold Standard Certification (Women in Law Empowerment Forum)

Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

Dorsey estimates it will accept applications through July 8, 2026.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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