Executive Administrative Assistant

Innovative Ag Services • Hubbard, IA • 1h ago

Do you thrive in environments where no two days are the same? We are looking for an Executive Administrative Assistant who is as resourceful as they are organized. Reporting directly to the VP of Agronomy, you will manage the tracking of logistics, pricing, and reporting. We need a tenacious communicator who doesn't wait for instructions when a problem arises but instead finds a solution and presents the results. If you are a master of multitasking who prides yourself on staying two steps ahead, you'll find a home here.

Primary Objective: To provide organization and information to allow quick and informed decisions. To maintain detail and analyze information so it can be interpreted to a higher degree quickly and accurately.

Major Accountabilities:

The following duties are typical for this job. These are not to be construed as exclusive or all inclusive.

Updated Sales Reports

Updated Contract Reports

Agronomy Compliance Reports

Year End reports to Manufacturers

Seed Ordering

Seed Logistics

Seed Returns

Seed Dumps

Test Plots

Pricing delivery

Price sheets

Maintain Pricing in spreadsheet

Control (Company System)

Item Codes

Work Order Set Up

Price Variance Reports

Pricing Input

Knowledge resource for employee's

Track enhancements needed for agronomy department end help communicate needs

Fertilizer Blanket Purchase Orders

Chemical Blanket Purchase Orders

Chemical logistics

Bulk orders

Delivery to locations

Information gathering from sales and operation locations and building reports based on them

Forecasts

Scouting Expectations

Meeting setup with attendee's and accommodations

Provide information by answering questions and requests

Knowledge, Skills, Abilities:

Technical Proficiency: Microsoft Office suite programs, including Word, Excel, and the ability to master ERP systems.

Analytical Resourcefulness: Display a high level of initiative, effort, and commitment towards completing assignments efficiently with quality.

Adaptive Communication: Ability to communicate with precision and diplomacy across all levels-from providing the VP with high-level briefs to coordinating urgent logistics with field operations staff.

Prioritization Under Pressure: Exceptional organizational skills with the "mental gears" to switch between tasks rapidly. You must be able to maintain accuracy and a calm demeanor during high-volume seasonal peaks.

Education: Post-secondary degree in Business, Agronomy, Supply Chain, or a related field, or equivalent high-level administrative experience.

Physical Requirements/Environmental Adaptability:

Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds. Also flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs. Some tasks involve repetitive motion.

Agricultural Environment - Possible exposure to seasonal weather, outdoor conditions, and agriculture products.

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