Job Description
The Administrative Coordinator will be responsible for coordinating and managing various events, such as grand rounds, tumor board, seminars, lectures, recruitment meetings, and other special events for The Tisch Cancer Center (TCC) and the Division of Hematology/Medical Oncology. He/she will also assist with various administrative duties including the collection and maintenance of data, supply ordering, managing TCC's administrative phone line, providing cross coverage, and other day-to-day operations as required.
Individual should be detail-oriented, technologically savvy, proactive, and highly professional as they will be interacting with high-level personnel.
The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.
Qualifications
Bachelors Degree or equivalent combination of applicable
5 years related administrative or business experience required. Some supervisory experience preferred. experience and education
Preferred:
Ability to work proactively and independently with minimal supervision
Technologically savvy with solid experience in using MC Office programs and software including Word, Excel, PowerPoint, and Outlook as well as experience with Zoom
Responsibilities
Event Planning:
Develop and coordinate event activities such as External Advisory Board and NCI site visits, Institute-wide retreats, Divisional Grand Rounds, Tumor Board, Research Seminars and Seminar Series, recruitment visits, monthly senior leadership meetings, quarterly lecture seminars, programmatic meetings and coordinating and promoting periodic events for patients and the community.
Design, develop, and prepare event materials (e.g. programs, fliers, signage, attendee binders and promotional materials, awards, honorariums)
Negotiate, coordinate, and monitor service providers and guest arrangements (e.g., speakers, catering, audio/visual, facilities, hotel, and transportation,).
Reconcile financial aspects after event (e.g. reimbursement, vendor invoices)
Assist in maintaining and monitoring the budget for special events. Prepare documents required to maintain balanced accounts for review and approval.
Administrative:
Answer TCC's main administrative phone line to assess call-outs, and to triage calls as appropriate.
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
Initiate finance-related transactions (via Sinai Central) and purchase office supplies and equipment as required.
Collect membership materials and maintain membership database. Assist in membership data analysis.
Performs other related duties as assigned.
Programmatic Support:
Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
Assist, as needed, with the completion of regulatory surveys, grant applications and special projects.
Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or to complete projects or assignments.
Provide cross-coverage for other administrative staff during lunch, leave of absence, paid-time off, and/or vacancies.
Have a clear understanding of institutional policies and procedures in order to provide support to our large complex Cancer Institute and Division of Hematology/Medical Oncology.
Assists the department's Operations/HR team with special projects as requested. Demonstrates continuous efforts to improve support operations and systems to streamline work processes and to increase the effectiveness and efficiency of the division.
About Us
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
