Executive Assistant

EvergreenHealth Monroe • Monroe, WA • 3h ago

Wage Range: $63,585.60 - $101,732.80 The amounts listed are the min - max pay range. Job offers are determined based on a candidate's years of relevant experience, applicable education and internal equity.

Benefit Information: Choices that care for you and your family

At EvergreenHealth Monroe, we appreciate our employees' commitment and contribution to our success. We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.

Medical, vision and dental coverage w/premiums as low as $0!

Flexible Spending Account

Life, AD&D and Disability insurance

Retirement plans (457(b) and 401(a) with employer contribution)

Generous Paid Time Off/Vacation/Holidays

Paid Sick Leave

Employee Assistance Program

Cafeteria Discounts

Free parking

OUR MISSION: EvergreenHealth will advance the health of the community it serves through our dedication to high-quality, safe, compassionate, and cost-effective health care.

OUR VISION: EvergreenHealth will create an inclusive community health system that is the most trusted source for health care solutions OUR VALUES: Compassion - We care for and about our patients, families, and each other Respect - We respect the beliefs and values of everyone we encounter Excellence - We strive for excellence in all we do Collaboration - We work in partnership and believe every voice makes a difference Accountability - We are accountable to one another and to our community

JOB SUMMARY of ESSENTIAL FUNCTIONS

Executive Assistant to the Chief Nursing Officer (CNO) and Chief Medical Officer (CMO). Adheres to Hospital's Policies and Procedures. Assumes responsibility for organizing and coordinating activities of the Administrative Team, as requested. Serves as intermediary for communications directed by Administration. Completes specific special projects as assigned. Exercises initiative and participates in continuous quality improvement activities. Demonstrates problem solving and critical thinking techniques and the ability to assume responsibility without direct supervision. Prioritizes assignments, uses initiative and judgment, and makes decisions within the scope of assigned authority.

EDUCATION, TRAINING AND EXPERIENCE

A minimum of five (2) years experience as an executive and/or administrative assistant in a supportive role at the executive/senior management level. Demonstrates progressive administrative experience as required.

SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS

Mastery level of office skills. Ability to operate a personal computer and software that supports word processing, spreadsheets, calendar, presentation and email, fax, transcription machine, and calculator effectively. Excellent written and verbal communication skills and interpersonal skills. Ability to work with people in a helpful, tactful, diplomatic manner. Ability to handle highly sensitive and confidential documents and situations in an appropriate professional manner. Ability to function under stressful situations and cope with high levels of activity and multiple responsibilities. Bilingual preferred.

WORK ENVIRONMENT AND HAZARDS

Adheres to all State and Federal regulations pertaining to hazardous waste, materials and BBP. Works in an office environment and operates computers, copy machines and other office equipment. Risk of exposure to communicable diseases.

WORK CONTACT GROUP

Board of Directors, Board of Commissioners, Executives, Directors, Managers, physicians, consultants, hospital staff, patients, families, volunteers, visitors, outside agencies, community groups, and the general public.

ESSENTIAL FUNCTIONS/TECHNICAL

Schedule all appointments for the Chief Nursing Officer and Chief Medical Officer, including travel arrangements.

Schedules Committee meetings, notifies and reminds participants of meeting dates, gathers information for, prepares and distributes packets, takes meeting minutes, transcribes and distributes minutes, and prepares necessary resolutions. Maintains minutes and documentation of committee activities.

Prepares for monthly Nursing, Medical and Finance meetings as requested; notifies and reminds participants of meeting dates, prepares packets, takes meeting minutes.

Assists in the preparation of Annual Board and Leadership Team retreats, as requested.

Assists in formatting monthly financials and creating finance packets for distribution, as requested.

Provides a wide range of typing assignments including composing correspondence. Proofreads and edits a variety of materials including correspondence, memos, reports, charts and publications.

Assists in the creation of marketing materials, flyers, handouts. Assist with preparation of community events/classes as requested.

Designs a workflow system for timely and orderly delivery of work, including easy retrieval of stored documents.

Serves as a liaison between Administration to and from personnel, patients, families, and the public by routing telephone calls and in-person and inquiries to the appropriate person, by expediting confidential and accurate delivery of messages and documents, and by responding to general requests from hospital staff and the public.

Serves as the Administration front office reception with work hours during core business hours; work hours may be flexible to meet the scheduled meeting and administrative needs. Greets visitors and assists as needed. Purchases office supplies and other products.

Reviews daily mail, prioritizes, processes and route incoming and outgoing mail.

Maintains professional affiliation and enhances professional growth through educational programs, conferences, seminars, etc.

Serves as back-up to the Senior Executive Assistant in supporting the CAO, Financial Officer, and Boards to ensure continuity.

Monitors and supports special projects, provides research, prepares data, monitors timelines, and follow-up projects.

May handle patient complaints and ensure that they are routed for appropriate follow-up in accordance with risk management procedures.

Other duties as assigned.

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