Summary Serves as an Administrative Officer and provides high level administrative support within the Service Center, Air Traffic Organization (ATO). The Administrative Officer reports directly to the Director and is a member of the Director's Staff who carries out a portfolio of responsibilities under the service unit's purview. Responsibilities Performs a combination of routine, multiple and varying assignments under the general direction of a manger, Director and Executive Staff. Applies experience and detailed knowledge of the substantive nature of agency programs and activities; agency missions, policies and objectives, to plan and accomplish assignments. Works with the executive staff on planning organizational needs, and preparing plans, goals, objectives and criteria for management processes and assists with ensuring administrative processes are functioning efficiently and effectively and in accordance with current guidance, policies, and regulations. Provides procedural information to the Director and Executive Staff assigned areas within the Service Center. Provides support for administrative management programs and monitoring the organizational process. Analyzes actions for proper distribution, inputs actions into the appropriate databases in KSN. Maintains, monitors and updates automated trackers and provides coordination and follow-up, ensures deadlines/milestones are met and reports delinquencies to management. Acts as an individual contributor and/or member of the Executive Team for communications, KSN online content, and marketing events in support of the Service Center. Conducts research and assists in the interpretation/implementation of policies, procedures, and requirements. Assists in communicating on behalf of the Director using videos, newsletters, and/or other correspondence. Works with the Service Center secretaries/Administrative Officers in day-to-day operations. Coordinates, evaluates, and monitors all daily activities and calendars. Serves as the Service Center's focal point and coordinator for the Combined Federal Campaign, Employee Engagement initiatives, other Service Center initiatives and special events. Schedules and develops agenda for the quarterly "Administrative Forum." Provides logistical support for the Director's VTC meetings and schedules conference rooms. Ensures information is disseminated to lower-level administrative support for collaboration, consistency, training and process improvements to facilitate a cohesive and comprehensive administrative support team within the Service Center. Functions as the E2 Travel System focal point and manages travel schedules for the Director; prepares, reviews, and submits travel authorizations and vouchers, uses knowledge of the FAA travel and procurement policies for supply inventory and purchasing, spending plan preparation/submission and oversight, and tracking of expenditures and obligations. Informs the organization on time and attendance procedures. Ensures that CASTLE and LDR databases are up to date. Assists with analysis and reports on data for Labor Distribution Report (LDR). Tracks labor distribution using an automated systems such as CRU-X and works with an automated budget systems such as Report Analysis Distribution System (RADS). Manages time and attendance for the Service Center Director's direct reports. Assists with managing and updating various phone lists, organizational charts, and KSN web pages. Prepares, reviews and edits Executive correspondence to ensure consistency and compliance with FAA correspondence and branding requirements. Establishes and maintains an extensive filing system for the Director and Executive Staff; tracks, monitors, and prepares reports on weekly travel, correspondence and other activities. Schedules and facilitates telecons, managing minutes and action items for distribution to all Team members. Assists in developing reports, statements, and data of both a factual and analytical nature to support managers. Participates in meetings, conferences, program reviews, or other sessions concerning the general overall management of assigned programs. Refer problems and work issues to a manager, project/program manager, team leader or more experienced professional when guidelines are not available or applicable. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications FV-G: To qualify for this position at the FV-G (FG/GS 10/11) level you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience will include: Experience developing, modifying and maintaining automated systems for tracking; experience with reporting, providing guidance, collaborating with managers and others to resolve specific problems in the administrative program areas covered by the position. e.g., human resources, budget, training, and travel. Education Education substitution for FV-G: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS or fax it to (206) 231-4150 (please include announcement number on each page). Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. There is no Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. FAA's CORE COMPENSATION PLAN This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available at: https://employees.faa.gov/org/staffoffices/ahr/policy\guidance/hr\policies/hrpm/comp/comp_ref/ The FAA is an excepted service agency. Basic Federal employee benefits remain the same as other Federal agencies. Security Requirements: Low Risk (position sensitivity level 1): This position requires completion & favorable adjudication of a National Agency Check with Inquiries (Tier 1) background investigation prior to appointment, unless waiver is obtained. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA
