Administrative Assistant (PT) - Verona

Virginia Eagle Distributing LLC • Verona, VA • 1d ago

Virginia Eagle Distributing Company is hiring for a part-time Administrative Assistant at our Verona location. This position will work M-F from 7 am - noon. The Administrative Assistant answers the phone and serves as a lead for daily reconciliation. The position supports managers and employees through a variety of tasks related to organization and communication.

Job Duties:

Answering phones

Daily Reconciliation and transmitting files utilizing company specific software.

Scan Checks to Bank Daily.

Assist in-house customers.

Order office supplies.

Check daily invoices for overage or shortages and follow through with payment or collection with salesman. Follow-up daily until cleared. Notify accounting department of any shortages/overages on Daily Control Sheet. Forward control sheet to accounting department.

Record any return checks. Inform the salesman about the required collection and report it to the VA ABC Board. Make deposits when they have been collected. Keep a record showing what has been collected. After there have been two returned checks on an account, let the Sales Director, Salesman, and Accounts Receivable Specialist know to put them on a cash only basis. Keep NSF control sheet up to date and submit to accounting first day of month.

Check daily invoice register and pull appropriate charge invoices and DSD sheets.

Audit customer ABC License on the VA ABC website to ensure delivery to only licensed customer sites. If an account does not have a current license at the end of the month, report it to Sales and Delivery Management.

Distribute employee uniforms. Manage sizes at warehouse and submit request for more when needed.

Print out of code sheets bi-weekly and distribute to managers.

Adheres to strict safe working practices, VED Safety Guidelines, rules, regulations, corrects obvious hazards immediately or reports to supervisor if not immediately correctable.

Maintain a positive working relationship with other departments.

Minimum Requirements:

Must be able to perform the essential functions of the job.

High school equivalency required, preferred bachelors degree in business or related.

Must possess MS Word, Excel, PowerPoint, Microsoft Outlook and specific company software capabilities.

Must be able to navigate the Internet and various propriety websites.

Must be able to manage multiple tasks simultaneously.

Must be available to work flexible hours.

Must have the ability to communicate, utilizing the English language in verbal and written form.

Must be able to use basic math skills including addition, subtraction, multiplication and division to balance all monetary transactions as necessary.

Virginia Eagle Distributing is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

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