Front Desk Coordinator

Robert Half • Huntersville, NC • 9h ago

Description We are looking for a detail-oriented and organized Front Desk Coordinator to support daily office operations in Huntersville, North Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and serving as a reliable point of contact for visitors and tenants. The role combines front desk coverage, mail and document coordination, and tenant support in a paper and packaging setting.

Responsibilities:

Welcome guests, manage check-ins, notify internal contacts of arrivals, and guide visitors to the appropriate destination.

Organize reservations for meeting, conference, and training spaces while helping ensure rooms are ready for use.

Provide administrative assistance with document scanning, mailing assignments, and other general office support activities.

Oversee incoming and outgoing mail, apply correct postage, and distribute correspondence, packages, and related materials throughout the office.

Process fax communications by routing inbound documents and sending outbound transmissions as needed.

Maintain and distribute records such as shipping documentation, order files, and facility-related paperwork upon request.

Support tenants with administrative service requests, track billable activity, and keep related records current and accurate.

Coordinate service requests for maintenance and IT needs, prepare welcome materials, collect security details, and issue access badges for tenants.

Assist with lease administration by monitoring upcoming expirations, preparing renewal or termination documents as directed, and helping manage monthly tenant billing and payment follow-up.

Keep conference room refreshments and office supplies stocked, and update tenant-facing displays and information listings as needed. Requirements - Previous experience in a front desk, receptionist, or administrative support role within an office environment.

Ability to manage a multi-line phone system and handle inbound calls with professionalism and efficiency.

Working knowledge of mail handling, shipping coordination, document scanning, and email correspondence.

Strong organizational skills with the ability to manage multiple tasks, schedules, and service requests accurately.

Comfortable interacting with visitors, tenants, and internal teams while providing responsive customer service.

Proficiency with standard office software and administrative recordkeeping tools.

High attention to detail when maintaining billing information, tenant records, and confidential documents.

Availability to work a part-time schedule in Huntersville, North Carolina. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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