Job Title: Accounts Payable Specialist
Job Description
This contract Accounts Payable Specialist role focuses on accurately processing invoices, ensuring timely payments to vendors, and supporting the month-end close process. The position plays a key role in maintaining accurate financial records, resolving vendor issues, and supporting internal teams with accounts payable inquiries.
Responsibilities
Receive and verify a wide variety of invoices and bills from vendors for accuracy and completeness.
Confirm the nature and authorization of bills and invoices to ensure they comply with established approval processes.
Ensure timely and accurate payment of invoices in accordance with company policies and payment terms.
Apply proper coding to invoices to ensure accurate posting to the general ledger and compliance with documented policy.
Perform fundamental analysis and prepare summaries of monthly detail for general ledger accounts related to accounts payable.
Assist with the preparation of month-end financial statements by collecting, organizing, and summarizing relevant data.
Prepare and gather all documentation required for credit card reconciliation, ensuring completeness and accuracy.
Review vendor statements regularly and identify, research, and resolve discrepancies or outstanding items.
Review check runs and corresponding reports to verify their validity, accuracy, and alignment with supporting documentation.
Develop and record accruals for vendors as needed on a monthly basis to ensure expenses are accurately reflected in the financial statements.
Execute special projects and other related accounts payable functions as directed by leadership or the finance team.
Respond to and assist internal personnel with accounts payable-related questions, providing clear and timely information.
Essential Skills
Minimum 2 years of experience in accounts payable or a closely related accounting function.
Proficiency in accounts payable processes, including invoice processing, coding, and payment processing.
Hands-on experience processing invoices, including line-item invoices, with strong attention to detail.
Ability to verify invoice authorization and ensure compliance with established policies and procedures.
Experience reviewing vendor statements and resolving discrepancies in a timely manner.
Ability to perform basic analysis and prepare summaries of general ledger account activity.
Familiarity with credit card reconciliation processes and related documentation requirements.
Experience reviewing check runs and related reports to ensure accuracy and validity.
Working knowledge of accounting or ERP systems, with experience in NetSuite strongly preferred.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Effective communication skills to interact with vendors and internal stakeholders regarding accounts payable matters.
High level of accuracy and attention to detail in all aspects of invoice and payment processing.
Additional Skills & Qualifications
Experience working in a contract or interim accounting role is beneficial.
Ability to adapt quickly to new systems, processes, and team environments.
Demonstrated reliability and consistent attendance in prior roles.
Strong problem-solving skills to identify and resolve invoice, vendor, and payment issues.
Comfort working on special projects and taking on additional accounts payable duties as needed.
Job Type & Location
This is a Contract position based out of Buellton, CA.
Pay and Benefits
The pay range for this position is $29.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Buellton,CA.
Application Deadline
This position is anticipated to close on Jul 3, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
