Administrative Assistant

Insight Global • Cedar Rapids, IA • 3h ago

Job Description

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.

Core Responsibilities

Support the Project Manager in planning and organizing project schedules, timelines, and deliverables

Monitor and manage work orders from initial setup through invoicing and completion

Convert marked-up or revised maps into finalized formats suitable for billing

Update and maintain inventory management systems and records

Serve as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service

Investigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies

Coordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partners

Prepare, submit, and track change orders and related project documentation

Manage project-related communication, including internal updates and external correspondence

Complete required safety training relevant to assigned responsibilities

Organize, file, and maintain both digital and physical project records

Assist with additional administrative or project-related tasks as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Bachelors Degree

Strong working knowledge of Microsoft Office applications, with advanced ability in Microsoft Excel

Comfortable performing basic mathematical calculations such as percentages, ratios, and adjustments

Clear and professional verbal and written communication skills

Ability to collaborate effectively with team members, clients, and external partners

Proven ability to manage multiple tasks simultaneously while maintaining accuracy and attention to detail

Strong organizational and time-management skills with a consistent ability to meet deadlines

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