MWR Administrative Assistant

Commander, Navy Installations • California, California • 9h ago

Summary Works under the supervision of the Installation Program Director, responsible for providing and/or obtaining a variety of administrative support services essential to operation including, but not limited to, reviewing, editing and writing a variety of correspondence for management personnel; maintaining directives; compiling and providing information from various sources for the preparation of correspondence/reports; maintaining official correspondence and ensuring deadlines/due dates are met. Responsibilities Screens calls and visitors, personally handles many requests for information and refers others as appropriate. Types of correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. May take and transcribe dictation. Reads all incoming correspondence and determining proper action. Reviews outgoing correspondences and reports ensuring proper format. Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance. Handles matters and situation of a confidential and sensitive nature. Performs independently with daily responsibilities. May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work. Perform other related duties as assigned. Requirements Conditions of Employment Qualifications A minimum of one year of experience in responsible clerical support work which demonstrates ability to perform the work of the position under general supervision. Work involved requires a high level of commitment to the policies and program goals of the division. Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties. Must have knowledge of grammar, spelling, punctuation, and ability to @type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications. Must demonstrate effective oral and written communication. Education This position is not in a positive education series. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693

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