Administrative Assistant

SAM LLC • Austin, TX • 5h ago

Who We Are

Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size. SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).

By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence. At SAM, you'll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.

Your Impact at SAM

Provide general administrative support under close supervision

Answer incoming calls and direct to appropriate party

Greet visitors

Responsible for administrative setup of new employees

Serve as backup to other Administrative employees in local office

Maintain confidentiality of sensitive information

Maintain office and breakroom inventory

Process incoming and outgoing mail and express mail shipments

Assist with securing travel arrangements and expense reporting

Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed

Plan and execute regular company events

Coordinate food orders for employee meetings

Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support

Contract with office vendors and service providers

Provide writing and editing support for a variety of business communications

Assist with facility projects such as internal moves, reconfigurations and furniture orders

What You Bring to SAM

Minimum of 1 year recent administrative experience

Proficient in Microsoft Office Suite - Word, Excel, Power Point, and Outlook

Longevity in prior employment

Superior communication, presentation, organization, multi-tasking and problem-solving skills

Ability to work independently as well as collaboratively

Ability to maintain privacy and confidentiality

Our Perks

Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being

Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend

Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families

Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program

Perks and Discounts: Access to "Perks at Work" for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks

Culture and Awards/Achievements: SAM Named 2026 Top Workplace USA for the fourth Year; 2026 SAM Ranks No. 92 on ENR Top 500 Design Firms

Minimum of 1 year recent administrative experience

Proficient in Microsoft Office Suite - Word, Excel, Power Point, and Outlook

Longevity in prior employment

Superior communication, presentation, organization, multi-tasking and problem-solving skills

Ability to work independently as well as collaboratively

Ability to maintain privacy and confidentiality

Provide general administrative support under close supervision

Answer incoming calls and direct to appropriate party

Greet visitors

Responsible for administrative setup of new employees

Serve as backup to other Administrative employees in local office

Maintain confidentiality of sensitive information

Maintain office and breakroom inventory

Process incoming and outgoing mail and express mail shipments

Assist with securing travel arrangements and expense reporting

Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed

Plan and execute regular company events

Coordinate food orders for employee meetings

Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support

Contract with office vendors and service providers

Provide writing and editing support for a variety of business communications

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