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ADMINISTRATIVE SPECIALIST II PERSONAL PROPERTY
Created 6/2026
Department: Appraisers Office
Reports To: County Appraiser/Deputy Appraiser
Position Summary
Under the administrative supervision of the County Appraiser and Deputy
County Appraiser, the
Administrative Specialist II Personal Property is a non-exempt position
under the FLSA. This position performs
clerical, bookkeeping, customer service, data entry, and administrative
duties unique to the Appraisers Office while
coordinating personal property appraisal and record maintenance
activities.
The employee in this position acts as receptionist, maintains office
records and financial bookkeeping,
assists taxpayers, processes personal property records and valuations,
and supports the overall operations of the
Appraisers Office. This position also assists with gathering, reviewing,
and maintaining information necessary to
establish fair market value for personal property, including oil and gas
accounts. Work is performed following
prescribed laws, policies, procedures, and appraisal guidelines with
accuracy and attention to detail.
Essential Functions
? Provides administrative and clerical support for the County Appraisers
Office by handling incoming and
outgoing mail, maintaining office filing systems, answering telephones,
directing calls, greeting the public, and
assisting taxpayers, government agencies, and local departments with
inquiries and requests.
? Serves as purchasing clerk for the County Appraisers Office, including
processing bills and invoices for
approval, obtaining bids for equipment, supplies, and services,
balancing cash receipts, and preparing deposits
with the Marion County Treasurers Office.
? Responds to taxpayer questions, concerns, grievances, and requests for
information regarding property
valuation procedures, Kansas statutes, exemptions, appeals, and filing
requirements while maintaining
professional and effective public relations.
? Establishes and maintains effective communication and working
relationships with state agencies, county
departments, local government offices, taxpayers, and fee appraisers to
ensure accurate exchange of information
and efficient office operations.
? Maintains and updates ORION property parcel records, including data
entry, ownership changes, parcel
corrections, and other appraisal-related information as directed by the
appraiser to ensure accurate and current
property records.
? Maintains and organizes parcel files, exemption records, neighborhood
revitalization files, Board of Tax
Appeals (BOTA) records, hearing tracking records, and hearing schedules
to ensure compliance with statutory
requirements and office procedures.
? Assists with valuing residential properties as needed;
? Determines the proper classification of properties from ad value on
taxation;
? Processes and maintains all building permits, accurately assigning
permits to property parcels and ensuring
related records are complete and current within the appraisal system.
? Maintains records of fee appraiser licenses and assists fee appraisers
by locating comparable sales, property
records, valuation information, and other data necessary for appraisal
assignments.
? Maintains and updates the County Appraisers website to ensure public
information, forms, notices, and office
resources are accurate and accessible.
Administrative Specialist II Personal Property
Appraisers Office
Essential Functions, continued
? Maintains and administers the Neighborhood Revitalization database,
including tracking projects, maintaining
supporting documentation, and providing required information to the
County Clerk and County Treasurer for
rebate processing.
? Assists appraiser with the final review process of property valuations
to ensure accuracy, consistency, and
compliance with state guidelines and county policies.
? Oversees all aspects of personal property appraisal and valuation
activities, including commercial and industrial
machinery and equipment, individual personal property, exempt property,
and oil and gas properties.
? Identifies, records, reviews, and maintains perso
