Administrative Assistant II USA

First Solar Inc • Perrysburg, OH • 6h ago

First Solar reserves the right to offer you a role most applicable to your experience and skillset.

Basic Job Functions:

Directly responsible for a variety of administrative functions including but not limited to managing incoming calls, meeting schedules, travel coordination, document control and other support functions, such as composing memos, transcribing notes, filing, research and creating presentations.Responsibleforthemanagementofofficeandshippingsupplies.Mayassistwith compiling financial reports, preparing expense reports, and handling multiple projects.

Education/Experience:

High School Diploma or GED required.

College degree preferred.

3 to 5 years of experience in a related position required.

Rely on experience and judgment to plan and accomplish goals.

Requires a familiarity with a variety of corporate level concepts, practices, and procedures.

Exposure to or experience with a high energy, fast paced environment.

Required Skills/Competencies:

Ability to interact with others effectively within the corporate environment.

Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others.

Ability to work independently, manage multiple tasks and projects.

Creative thinker with the ability to make decisions and execute effectively.

Ability to work within a team environment and provide back-up support to other assistants as needed.

Maturity to handle confidential issues and communicate effectively with team members and senior executives.

Ability to anticipate, change and react efficiently and expeditiously.

May have knowledge of confidential business and personal information.

Outstanding verbal and written communication skills. Minimum typing speed of 50 wpm.

Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).

Excellent organizational skills.

Proficient in Concur, Visio and Project a plus.

Notary certification is preferred.

Must pass Advanced Microsoft Office Assessment Test which includes: Word, PowerPoint, Excel and Outlook.

Essential Responsibilities:

Approve and process department invoices.

Introduction to tracking and reporting on consultant spend.

Make various P-card purchases for department; perform monthly reconciliations.

Support new associates by answering questions and providing guidance on Oracle Expenses.

Assist in Visa documentation and submissions for Company travel.

Maintain SharePoint site on POWER.

Support administrative staff and department by creating or maintaining reports as needed or tasked.

Support new associates by answering questions and support business card purchasing.

Support administrative team and department with scheduling & bookings (meetings & conference rooms) and travel as needed.

Place, receive, and screen calls and receive outside guests in a professional manner.

Assist in the processing and submittal of Purchase Requisitions.

Assist administrative staff and department in developing and finalizing presentations and posters for internal and/or external use.

Support manager and team in helping coordinate team building events, various training, seminars and events which include organizing and coordinating logistics, room set up, and food catering.

Serve as a liaison between cross-functional teams, project directors, project team members, accounting, and other administrative staff, clients, subcontractors, and consultants.

Organize, replenish, and maintain office and shipping supplies.

Provide support to associate requests sitewide as needed.

Maintain Administrative filing systems (Electronic and hard files).

Provide data ent

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