Legal Executive Assistant

Robert Half • Irvine, CA • 4h ago

Description We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities.

Responsibilities:

Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments.

Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness.

Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use.

Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule.

Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness.

Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations.

Contribute to special projects and provide broader administrative support across teams as business needs evolve. Requirements - 5+ years of experience in an executive assistant or senior administrative support role; experience within a legal setting is preferred.

Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment.

Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Experience preparing expense reports and working with expense management platforms such as Concur is preferred.

Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability.

Ability to handle sensitive and confidential information with professionalism and discretion.

Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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